Highways and Street Lighting contracts

Description

The London Borough of Havering invites expressions of interest from suitably qualified and experienced organisations in relation to its contracts for the delivery of a programme of term maintenance, capital works projects, and in respect of Street Lighting across its network of highways and infrastructure in Havering. The works and services to be provided under the Contracts are comprehensive and cover all the routine, reactive and planned works that need to be delivered by the Authority to achieve the outcomes as set out in the respective Contracts. The Authority is seeking a contractor for each contract to deliver the works and services in a way that will maximise the use of the latest technology, processes and management techniques to deliver high quality services that are customer focused, right first time and provide excellent value for money for the Authority whilst supporting and enhancing the Authority's aims and values. Works will be within the boundaries of the London Borough of Havering. The Authority is conducting this procurement through the competitive procedure with negotiation as provided for by the Public Contracts Regulations 2015 (as amended) ('PCR').The procurement is divided into two Lots, one for each contract. Bidders shall be entitled to bid for one or other of the Highways and Street Lighting Lots, or to bid for both. The minimum requirements and the award criteria shall not be subject to negotiation. Contracting authorities may award contracts on the basis of the initial tenders without negotiation where they have indicated, in the contract notice or in the invitation to confirm interest, that they reserve the possibility of doing so, the Authority is hereby reserving that right. The contract values are indicative at this stage, based on the amount of funding available to the Authority, and is for the full ten-year term for each of the contracts (6 years + 4 year option to extend). To participate in this procurement, Potential Providers must first be registered on the Oracle Fusion e-tendering portal. Registration on to the portal is free. It is imperative that suppliers read all guidance documents on: • How to register as a supplier for the tender • How to submit a bid for the tender These documents are available to view here https://www.havering.gov.uk/info/20071/doing_business_with_us/387/how_we_buy/2 Suppliers that would like to take part in this tender process are invited to 'Express Interest' upon which they will be given access to the full tender documentation delivery through th e-tendering system. All information regarding this Tender can be downloaded from the Portal and completed submissions and additional documentation should be submitted in accordance with guidance accompanying this Tender. Tenderers have access to their own submission and are able to amend these until the tender deadline. The Contracts will each be for an initial term of 6 years subject to satisfactory performance by the Contractor against agreed Key Performance Indicators, with options to extend. Lot 1: Highway maintenance and minor highway improvement works (Highways Term Contract) Each Contract (Lot) will be for a term of 6 years with an option for the Authority to extend the term for a further period of 4 years. Lot One shall comprise highway works including but not limited to: Highway surface maintenance and reactive construction repairs to roads, footways and cycleway ranging from small patching repairs to machine surfacing of carriageways. Surface dressing and specialist road surface treatments. New build highway projects (including public realm) varying in type from junction improvements, civil works for traffic signal installations, mini/small roundabouts, traffic calming measures including islands, bus stop facilities, footway construction, dropped crossings to footway and other related works/services. Lot 2: Street Lighting and minor improvement works (Street Lighting Term Contract) Lot Two shall comprise Street Lighting works including but not limited to: Street lighting maintenance and improvement including wall mounted units and catenary; Maintenance and improvement to illuminated traffic signs and other street furniture equipment including, Feeder pillars, illuminated traffic sign, illuminated traffic bollards, Belisha beacons, Vehicle actuated signs and other electrical equipment; Electrical cable installations/repairs and all works associated with lighting and traffic signs. As part of this contract The Contractor will be required to procure, install and manage a CMS system capable of the following: The CMS will enable the control and monitoring of street lights including switching on/off and adaption of light levels across all of the street lighting assets in the network. The CMS will provide a BSCP520 report suitable for the energy administrator to provide monthly billing, the billing should revenue grade and be accurate and auditable and all equipment will be Elexon approved. The CMS will be able to accept data and communicate with other types of smart highway sensor. The CMS will have the capability and capacity to control and monitor the full range and diversity of highway electrical equipment. The nodes will be mounted on each lighting asset. The nodes will communicate data to the Gateways/Base stations and receive commands and software updates from the Gateways/Base stations using radio frequency signals. The nodes will be configured, activated and connected to the CMS upon installation. The Gateways/Base Stations are the devices that act as the interface between the nodes and the CMS Server. The gateways will be mounted on lighting assets and communicate with the CMS Server typically using cellular backhaul (4G/5G). Each Gateway should communicate with several thousand nodes depending on the network topology (e.g. Mesh/PMP/Star etc.) The Nodes will be GPS enabled to link with the client's asset management system and plot units on map using geo location and of robust and weatherproof construction with a simple method of installation generally via 7 pin NEMA socket. The CMS Server contains the application software which will be hosted on a secure server and is responsible for control and monitoring of the street lighting network. The CMS Server will be capable of sending and receiving data to each asset that is fitted with a CMS Node. Havering's Asset Management System is currently Mayrise but may convert to Alloy. The CMS shall integrate seamlessly with the AMS, such that any amendments to either system data are synchronized with the other. The integration should support both asset synchronisation and export of alarm data. This integration should utilise a RESTful API and require no actions by the user to reprogram the CMS following the synchronisation. Management of the CMS will include: monitoring notifications; checking network connectivity; responding to outages that have continued for more than 48 hours; creating dimming profiles; making ad-hoc dimming profile changes where requested by the Service Manager; and providing performance reports upon request by the Service Manager. Full details of requirements will be included within the specification.