Photography Services Framework

Description

The University requires a framework of professional photographers to deliver exceptional imagery to appropriately represent the University in the increasingly competitive HE (Higher Education) market. All photography taken on behalf of the University must adhere to the University brand. Imagery is a key part of our brand. For the University to ensure high-quality photographs to support print and digital materials we require professional photographers to showcase the University through selling university life, world-leading teaching and research and compelling profiles of staff, students, alumni and facilities. The successful supplier(s) are required to capture imagery to work across multiple platforms, they will need to be aware of the different specific shot styles. This can include shooting: - images in landscape and portrait - the same image multiple times in different angles -the same set up with different models The commissioner will be on location to guide these decisions, but the photographer will need to be experienced to execute these styles, advise and think creatively. This project is to procure a framework of Suppliers under 2 lots - Lot 1 (Large Photography Jobs/High-end Photography) and Lot 2 (Small Photography Jobs/Quick Turn Around Projects). The framework of suppliers will provide services across the whole University including other professional services, academic units, research centers and arts venues. All photography taken on behalf of the University must adhere to the University brand guidelines as well as considerations around campaign and channel requirements. All work supplied to the University must be subject to quality control processes by the commissioned supplier before it is supplied. Please note, the University of Southampton no longer meets the criteria of a 'body governed by public law' and is therefore not considered a contracting authority for the purposes of the Public Contracts Regulations 2015 and/or any replacement legislation. This procurement process is not regulated by UK (or EU) public procurement law. Where the University of Southampton advertises contracts, through any public sector portal, it does so on a voluntary basis by way of transparency and to encourage open competition, but it is not required to comply with the procurement legislation. For the purposes of procuring the goods/services described, the University is acting in accordance with its internal financial regulations and the procedure detailed in the Invitation to Tender document set. Lot 1: Large photography jobs / High-end photography It is our intention to appoint 5 Suppliers to this Lot. This lot covers large-scale, high-end photography commissioned by Communications and Marketing, Global Recruitment and Admissions, the Office of Development & Alumni Relations, and occasionally other departments across the University. The scope includes a fixed day rate including editing, travel time, and expenses. Typical Projects: - Photography for undergraduate and postgraduate prospectuses. - High-quality, stylised imagery for student recruitment and alumni campaigns. - Website visuals and publication photography, including impact reports, graduation programmes, alumni marketing, staff recruitment brochures, and annual financial statements. - Creative images for event collateral, magazines, and informational brochures. Key Requirements: - Expertise in managing challenging environments, such as cluttered offices, busy laboratories, or photographing subjects who may feel uncomfortable in front of the camera. - The ability to quickly solve problems, find creative approaches, and deliver fresh, engaging photos, even in less visually interesting settings like Law or Politics departments. - Experience in working with sensitive subjects, such as patients or families of donors, as well as capturing high-profile individuals, including VIPs and High-Net-Worth individuals, where precision and professionalism are essential. Equipment and Skills: - Professional-grade photographic equipment, including a full lighting setup and a range of lenses suited to various shots. - Competence in both natural and studio lighting, alongside the technical expertise required to maximise the quality of images. Please note, the University of Southampton no longer meets the criteria of a 'body governed by public law' and is therefore not considered a contracting authority for the purposes of the Public Contracts Regulations 2015 and/or any replacement legislation. This procurement process is not regulated by UK (or EU) public procurement law. Where the University of Southampton advertises contracts, through any public sector portal, it does so on a voluntary basis by way of transparency and to encourage open competition, but it is not required to comply with the procurement legislation. For the purposes of procuring the goods/services described, the University is acting in accordance with its internal financial regulations and the procedure detailed in the Invitation to Tender document set. Lot 2: Smaller/quick turnaround photography jobs - Profile shots, press and event photography It is our intention to appoint 5 Suppliers to this Lot. This lot focuses on smaller-scale, quick-turnaround photography, including profile shots, press photography, and event coverage. These projects are commissioned by Communications and Marketing, Global Recruitment and Admissions, the Office of Development & Alumni Relations, and other departments across the University. Payment will be based on an hourly rate that includes editing time, sending photographs, and covering travel and expenses. Typical Projects: - Staff, student, and alumni profile shots for websites and case studies. - Photography for social media, press releases, and event coverage. - Quick-turnaround photography for press and media purposes. Key Requirements: - Ability to work efficiently in busy, fast-paced environments while maintaining high standards of quality. - Experience in working with subjects who may be nervous or reluctant to be photographed, ensuring they feel at ease for the best possible results. Equipment and Skills: - Professional photographic equipment, including a versatile lighting setup and a selection of lenses. - Proficiency in lighting different environments and adapting quickly to capture a range of shots. Please note, the University of Southampton no longer meets the criteria of a 'body governed by public law' and is therefore not considered a contracting authority for the purposes of the Public Contracts Regulations 2015 and/or any replacement legislation. This procurement process is not regulated by UK (or EU) public procurement law. Where the University of Southampton advertises contracts, through any public sector portal, it does so on a voluntary basis by way of transparency and to encourage open competition, but it is not required to comply with the procurement legislation. For the purposes of procuring the goods/services described, the University is acting in accordance with its internal financial regulations and the procedure detailed in the Invitation to Tender document set.