Supplier Information Event - Combined Cleansing Service ARUN District Council

Description

This Prior Information Notice is to notify interested parties of a Supplier Information Event in regard to a forthcoming tender opportunity for Arun District Council's Combined Cleansing Service Contract from 2026. The primary objective of this supplier information engagement exercise is to communicate the expected direction of the Council's approach to this procurement and subsequent contract to the supplier market with regard to these services, and to present and discuss factors that influenced decisions within the specification and suggested procurement approach. This will be an informative event to ensure suppliers understand the Council's approach to re-procuring the current Combined Cleansing Services Contract to ensure continuity of service in anticipation of the contract end date. Market feedback is welcomed on the subject matter discussed in the presentation, along with any suggestions on adjustments to this that could yield or result in a more beneficial overall contract for all parties. Lot 1: Please note: This Prior Information Notice (PIN) is an indication of potential future procurement activity only. Arun District Council, is a local government district in West Sussex. Through our Combined Waste and Cleansing Services Contract, we currently provide weekly residual collections to c.78,000 properties, alongside fortnightly dry mixed recycling and fortnightly subscriber-based garden waste collections in addition to street and beach cleaning. The primary objective of the supplier information engagement exercise is to communicate the expected direction of the Council to the supplier market with regard to these services, and to present and discuss factors that influenced decisions within the specification and suggested procurement approach. The supplier Information event will provide an outline of services included within the specification, factors that may influence delivery models, depot site information, waste vehicle procurement expectations and an outline of the procurement process. This contract will be awarded through MEAT in accordance with PCR 2015. Following the open tender procedure, one provider will be awarded the contract. It is proposed this will be undertaken on a price and qualitative basis to include but not be limited to the themes of Service Delivery, Health and Safety and Social Value such as Arun District Councils commitment to carbon neutrality. The scope of the services included in the tender will cover Arun District Authority only. Further information will be provided within the supplier event. We anticipate publishing the tender in October 2024, with a Start Date in April 2026, however during this extended mobilisation time, the procurement of Waste vehicles will need to be undertaken and completed. Hampshire County Council is managing this supplier engagement event and procurement process on behalf of Arun District Council. Additional information: The project team will be holding a Supplier Information Event via Teams on 10 September 2024, starting at 11 :00 hrs BST. Please allow around approximately 60 minutes for this event Questions can be asked: • Prior to the event via the correspondence function for this project on the e-Tendering portal until midday 4 September 2024 - the project team will endeavour to address these in the information event • At the event • Post the event via the correspondence function for this project on the e-Tendering portal until midday 17 September 2024 All questions and responses will be logged and circulated to all parties whom register their interest, regardless of whether they attend or not until the final question response is issued before or on 26 September 2024. They will then be included in the ITT information pack. General queries can be submitted via intend correspondence function. If you have not already done so, you must first register with In-Tend (https://in-tendhost.co.uk/sesharedservices/aspx/Home) and express an interest in the project. Registration on In-Tend will assist you for the future, as the future tender documents will be published via this e-tendering portal. Once registered, please search for the project ref ADC036956 Combined Cleansing Services Contract and Express Interest in the project. You will then be able to reserve your space via the correspondence function. If you have already expressed an interest through the previous market engagement (FTS Notice 2023/S 000-032479) you should be able to access the project already and can reserve your place(s) via the correspondence function . It is recommended that you refer to the e-tendering guidance for suppliers which can be found by clicking on 'Information for Suppliers' at the top of the home page. The opportunity to register your attendance via the project in-tend correspondence is available until 09 September 2024. 2 persons per bidding organisation will be permitted to the Teams meeting. Please provide contact details for each attendee. The event information will also be supplied within the ITT tender pack.