Grounds Maintenance and Tree Surgery Contract 2024

Description

Northern Ireland Housing Executive is responsible for the maintenance of 1453ha of ‘soft’ open space comprising circa 1197ha of grass, 134ha of planted area, 108km of hedges, 130,000 trees and 122ha of ‘hard’ areas (incl. tarmac, concrete, pavior and cobbles). The NIHE Grounds Maintenance function is a Regional based Client service providing a comprehensive Grounds Maintenance service to the Area Offices in each of the 3 Regions (North, South, and Belfast). The Housing Executive intends to advertise lot contracts in April 2023 with a view to the award of Contracts by winter of 2023 with a Contract start date of 1st February 2024 in order to continue to deliver it’s (business as usual) Grounds Maintenance and Tree Surgery service. The areas covered and approx. annual Grounds Maintenance value of each Lot is as follows: Lot 1 - Belfast (North, West (Shankill) & Dairyfarm) - £2.2M Lot 2 - Belfast (South & East / Lisburn & Castlereagh) - £2M Lot 3 - North (East Area) - £1.2M Lot 4 - South (North Down & Ards / South Down) - £1.2M Lot 5 - South (South Area) - £1.1M Lot 6 - South (South West Area & Mid Ulster) - £1.1M The areas covered and approx. annual Tree Surgery value of each Lot is as follows: Lot 7 - Belfast Tree Surgery - £420k Lot 8 - South Area/Ards & North Down/South Down Tree Surgery - £395k Lot 9 - Mid Ulster/South West Tree Surgery - £395k Lot 10 - West Area/Causeway Tree Surgery - £180k Lot 11 - East Antrim/South Antrim Tree Surgery - £210k The actual value for each Lot shall be subject to the reactive nature of the service. It is proposed that the contract period will be 2 years with an option to extend for a further period(s) of up to 2 years however this is subject to change at the Contracting Authorities discretion. The Tender will be advertised using the Open Procedure. Each lot will be awarded to the most economically advantageous tender with an assessment on social value (minimum 10%) additional quality criteria and price. The successful Economic Operators will be required to provide those social value requirements identified as mandatory from 1st September 2021, as per Procurement Policy Note 01/21 - Scoring Social Value. In order to inform the market of the upcoming opportunities, NIHE will host a Meet the Buyer event on Wednesday 22nd February 2023 at 14.00. The event will be conducted online via the WebEx portal. If you wish to attend this event please confirm your attendance by email to The Tender will be advertised using the Open Procedure. Each lot will be awarded to the most economically advantageous tender with an assessment on social value (minimum 10%) additional quality criteria and price. The successful Economic Operators will be required to provide those social value requirements identified as mandatory from 1st September 2021, as per Procurement Policy Note 01/21 - Scoring Social Value. In order to inform the market of the upcoming opportunities, NIHE will host a Meet the Buyer event on Wednesday 22nd February 2023 at 14.00. The event will be conducted online via the WebEx portal. If you wish to attend this event please confirm your attendance by email to martin.mclaughlin@nihe.gov.uk no later than 5pm on Wednesday 15th February 2023. Any economic operator who wishes to attend the event must complete the request for information which will be issued with the event invitation. The information gathered will be used to assess the best approach for the tendering and awarding of the new contracts and assure best value for money across the regions. All information contained within this PIN such as, the above tender strategy, indicative date of publication of the contract notice, and scope of works is subject to change at the contracting authority’s absolute discretion following feedback obtained from the meet the buyer event and request for information exercise. Lot 1: Belfast Region - Belfast North, West (Shankill) & Dairyfarm This requirement is for a Grounds Maintenance service within Belfast North, West (Shankill) & Dairyfarm areas. The scope of the services required may include but may not be limited to: - Grounds Maintenance Cyclical works (Grass cutting, shrub & hard surface maintenance) - Landscaping Lot 2: Belfast Region - Belfast South & East / Lisburn & Castlereagh This requirement is for a Grounds Maintenance service within the Belfast South & East / Lisburn & Castlereagh areas. The scope of the services required may include but may not be limited to: - Grounds Maintenance Cyclical works (Grass cutting, shrub & hard surface maintenance) - Landscaping Lot 3: North Region - East Area This requirement is for a Grounds Maintenance service within the East Area. The scope of the services required may include but may not be limited to: - Grounds Maintenance Cyclical works (Grass cutting, shrub & hard surface maintenance) - Landscaping Lot 4: South Region - North Down & Ards / South Down This requirement is for a Grounds Maintenance service within the North Down & Ards and South Down areas. The scope of the services required may include but may not be limited to: - Grounds Maintenance Cyclical works (Grass cutting, shrub & hard surface maintenance) - Landscaping Lot 5: South Region – South Area This requirement is for a Grounds Maintenance service within the South area. The scope of the services required may include but may not be limited to: - Grounds Maintenance Cyclical works (Grass cutting, shrub & hard surface maintenance) - Landscaping Lot 6: South Region – South West Area & Mid Ulster This requirement is for a Grounds Maintenance service within the South West Area & Mid Ulster areas. The scope of the services required may include but may not be limited to: - Grounds Maintenance Cyclical works (Grass cutting, shrub & hard surface maintenance) - Landscaping Lot 7: Belfast Tree Surgery This requirement is for a Tree Surgery service within the Belfast, Lisburn and Castlereagh areas. The scope of the services required may include but may not be limited to: - Tree Surgery - Hedge Trimming Lot 8: South Area/Ards & North Down/South Down Tree Surgery This requirement is for a Tree Surgery service within the South Area, Ards, North Down and South Down areas. The scope of the services required may include but may not be limited to: - Tree Surgery - Hedge Trimming Lot 9: Mid Ulster/South West Tree Surgery This requirement is for a Tree Surgery service within the Mid Ulster and South West areas. The scope of the services required may include but may not be limited to: - Tree Surgery - Hedge Trimming Lot 10: West Area/Causeway Tree Surgery This requirement is for a Tree Surgery service within the West Area and Causeway areas. The scope of the services required may include but may not be limited to: - Tree Surgery - Hedge Trimming Lot 11: East Antrim/South Antrim Tree Surgery This requirement is for a Tree Surgery service within the East Antrim and South Antrim areas. The scope of the services required may include but may not be limited to: - Tree Surgery - Hedge Trimming