Christmas Illuminations - Portsmouth
Published
Value
Description
Portsmouth City Council, ("the Council") is inviting tenders from suitably experienced and qualified Suppliers for the provision, service, maintenance, installation and storage of Christmas Illuminations and associated items to enhance the festive season in a number of key retail centres in Portsmouth. The successful supplier will be required to work in partnership with the Council on an open book basis to review the illuminations offer on a yearly basis, to ensure that funds are used to effectively maintain, improve, replace, and add to the inventory. The existing inventory and additions agreed over the contract period will remain the property of the Council, unless the Council opts at its discretion to switch to a partial or full hire scheme with the supplier over the term of the contract. The current contract expires on 30th August 2024. The Council is targeting to award the contract by Friday 9th August 2024 with a subsequent commencement date of Friday 30th August 2024. The Council has an available revenue budget of £61,000 (excluding VAT) for the 1st year of the contract with an additional £14,000 (excluding VAT) of CIL funding which can be used for new equipment purchases. The revenue budget per annum for future years of the contract is £63,000 and there is currently no provision for inflationary increases. Beyond any potential impacts of inflation the budget could also be impacted by any decisions to increase or reduce the size and scope of Christmas illuminations within the city - e.g. addition or removal of sites. No guarantee of further CIL capital funding can be provided but based upon current and historical allocations the Council has included for an average non-binding value per annum value of £15,000 from year 2. Capital funding can be significantly variable with higher and lower amounts allocated each year. Payments will be invoiced by the Supplier at three milestone points during the year: post takedown and pre installation, and post installation. The initial Contract period will be for four years and 7 months with possibility of extending the term by five years in increments to be agreed of no less than one [1] year and no more than five. The maximum total term of nine years and seven months is subject to the agreement and performance of both parties. In the event that all extension options are taken up and no inflationary increases or significant scheme additions are applied the value of the contract based upon the revenue budget solely would be approximately £628,000. Taking into account current CIL funding and on average estimates the value of the contract could then increase to £777,000. All value estimates referred to are to be viewed as non-binding and do not commit the council to allocating specific budget levels or cap the maximum value of funding which can be allocated to the contract. The Council will run the procurement process in accordance with the 'Open Procedure' as set out within the Public Contracts Regulations (2015). The procurement programme is set out below: • Procurement documents available on In-tend - Thursday 20th June 2024 • Bidders Briefing - Friday 28th June 2024 at 14:30 • Deadline for requests for clarification - Wednesday 3rd July at 23:59 • Tender return deadline - Monday 15th July at 12:00 • Site Visits - Monday 22nd & Tuesday 23rd July 2024 • Award decision notified to bidders - Friday 26th July 2024 • Standstill period starts - Monday 29th July 2024 • Standstill period ends - Thursday 8th August 2024 23:59 • Contract award - Friday 9th August 2024 • Mobilisation - Friday 9th August 2024 • Start of contract - Friday 30th August 2024 The Council will administrate the procurement process using its e-sourcing system In-tend. The In-tend system can be accessed free of charge via the following web link: https://intendhost.co.uk/portsmouthcc/aspx/home Lot 1: See II.1.4. Short description above and detailed requirements set out within the procurement documentation freely accessible via the Council's e-sourcing solution In-tend.
Timeline
Publish date
14 days ago
Close date
in 11 days
Buyer information
Portsmouth City Council
- Contact:
- Procurement Service
- Email:
- procurement@portsmouthcc.gov.uk
Explore contracts and tenders relating to Portsmouth City Council
Go to buyer profileNotice topics
Source
"Find-a-Tender"Tender tracking
Access a feed of government opportunities tailored to you, in one view. Receive email alerts and integrate with your CRM to stay up-to-date.
Proactive prospecting
Get ahead of competitors by reaching out to key decision-makers within buying organisations directly.
360° account briefings
Create in-depth briefings on buyer organisations based on their historical & upcoming procurement activity.
Collaboration tools
Streamline sales workflows with team collaboration and communication features, and integrate with your favourite sales tools.
Explore similar tenders and contracts
Browse open tenders, recent contract awards and upcoming contract expiries that match similar CPV codes.
- Openclosing
Ashdown Leisure Centre Poole - External Flood Light Replacement
Bournemouth Christchurch and Poole Council
138,000 GBP
Published 3 days ago
- Openclosing
Ashdown Leisure Centre Poole - External Flood Light Replacement
Bournemouth Christchurch and Poole Council
Published 3 days ago
- Openclosing
Tender for the Provision of Energy Saving Lighting
University of York
12,000,000 GBP
Published 6 days ago
- Openclosing
PPE, Uniform and Workwear, Footwear, Healthcare Garments, Procedure Packs and Associated Services Framework
Barking, Havering and Redbridge University Hospitals NHS Trust
335,000,000 GBP
Published 6 days ago
- Openclosing
Supply & Installation of Christmas Illuminations
Rotherham Metropolitan Borough Council
Published 8 days ago
- Openclosing
Supply & Installation of Christmas Illuminations
Rotherham Metropolitan Borough Council
67,500 GBP
Published 8 days ago
- Openclosing
Middleton Cheney Christmas Illuminations
Middleton Cheney Parish Council
17,500 GBP
Published 9 days ago
- Openclosing
EKFB JV - Mechanical & Electrical Works for Green Tunnel Portal Building Mechanical Heat Recovery Package
High Speed Two (HS2) Ltd
375,000 GBP
Published 10 days ago
- Openclosing
Two Year Contract for Kitchen Replacements and associated works
Southside Housing Association Ltd
3,000,000 GBP
Published 10 days ago
Explore other contracts published by Portsmouth City Council
Explore more open tenders, recent contract awards and upcoming contract expiries published by Portsmouth City Council.
- Openclosing
One to One Tuition Framework - Virtual School and College
Portsmouth City Council
Published 22 days ago
- Openclosing
One-to-one Tuition Services Framework - Virtual School and College
Portsmouth City Council
1,000,000 GBP
Published 22 days ago
- Unknown
Design, Supply & Installation Solar Photovoltaic(PV) Panel Systems & Associated Equipment - Multi Contractor Framework 2024
Portsmouth City Council
75,000,000 GBP
Published 30 days ago
- Closed
Market Consultation - Housing Management IT Transformation - Consultancy
Portsmouth City Council
Published 2 months ago
Explore more suppliers to Portsmouth City Council
Sign upExplore top buyers for public sector contracts
Discover open tenders, contract awards and upcoming contract expiries of thousands of public sector buyers below. Gain insights into their procurement activity, historical purchasing trends and more.
- East Riding of Yorkshire
- Riverside
- Translink
- Transport Infrastructure Ireland (TII)
- NIFRS
- Satellite Applications Catapult Ltd
- Food Safety Authority of Ireland
- Reid Associates
- Eastern Multi Academy Trust
- Aylesford School and Sixth Form College
- Chesterfield High School
- Calday Graange Grammar School
- Purley on Thames Parish Council
- Little Clacton Parish Council
Explore top sources for public sector contracts
Stotles aggregates public sector contract data from every major procurement data source. We ingest this data and surface the most relevant insights for our users. Explore our list of public sector procurement data sources below.