Provision of Grounds Maintenance Services

Description

This Prior Information Notice (hereinafter "PIN") has been published in relation to the supply of Grounds Maintenance Services for the Lee Valley Regional Park Authority (hereinafter the Authority).The Authority currently has a contractual arrangement for its Grounds Maintenance Services which expires October 2021. Therefore, the Authority has published this PIN to alert suppliers within the supply market of this forthcoming contract opportunity.The Grounds Maintenance Services will comprise: Maintenance services of Public Open Spaces, Gate Locking, Toilet Cleaning, Litter Collection, Seasonal Leaf Collection, *Meadow Cuts and *Horticulture (*NB: provisions which might be retained in-house). Maintenance Services will include all grass areas, paths, verges, hard surfaces and park furniture.Interested suppliers may have the option to be invited to attend an Industry Open Day, week commencing 1st March 2021 but this will be Covid-19 dependant. Further information will be supplied at a later date once registered interest has been received. Only companies with an annual turnover of £5,000,000 would be expected to attend the Industry Open Days, as this is a minimum requirement for this contract. The Authority will use this Industry Open Day to:- Identify the key challenges of the contract and its requirements respectively;- Provide a guided tour of some of the Park’s selected sites which will include some of our Open Spaces; and- Obtain the views of the market in order to develop and finalise the Tender documentation and technical requirements accordingly.Please note, that this PIN and the Industry Open Day is not part of the Authority's procurement process.Participation or non-participation is without prejudice to any resulting procurement process which will be conducted competitively and this will be subject to a separate Find a Tender Service Contract Notice. The Authority envisages that the separate Find a Tender Service Contract Notice will be published April 2021.The Authority’s main objectives of the Grounds Maintenance Services are:-- To provide quality, sustainable recreational opportunities that utilise the full Regional Park’s unique natural resources;- To protect and enhance the Authority’s Park, its landscape, its Open spaces and opportunities for Leisure;- To protect and enhance the heritage of the Park and realise its value as a Leisure attraction;- Improve and maintain the nature and quality of the Authority’s facilities; and- Realise the full ecological potential of the Authority’s Regional Park.The primary objective for maintaining our facilities and Open Spaces will be to develop a true collaborative relationship with the Chosen Supplier, and to share our vision and values amongst staff that creates good quality, safe and attractive green spaces across the Authority Parklands.For the avoidance of doubt, the annual estimated outline budget for this contract is 650,000 to 1,000,000 GBP per annum.Please note that the estimated contract value identified separately below is for the initial ten (10) year term.NOTE: To register your interest in this notice and obtain any additional information please visit the In-Tend portal Web Site.Estimated cost between 6,500,000 and 10,000,000 Currency: GBP Lot 1: This Prior Information Notice (hereinafter "PIN") has been published in relation to the supply of Grounds Maintenance Services for the Lee Valley Regional Park Authority (hereinafter the Authority).The Authority currently has a contractual arrangement for its Grounds Maintenance Services which expires October 2021. Therefore, the Authority has published this PIN to alert suppliers within the supply market of this forthcoming contract opportunity.The Grounds Maintenance Services will comprise: Maintenance services of Public Open Spaces, Gate Locking, Toilet Cleaning, Litter Collection, Seasonal Leaf Collection, *Meadow Cuts and *Horticulture (*NB: provisions which might be retained in-house). Maintenance Services will include all grass areas, paths, verges, hard surfaces and park furniture.Interested suppliers may have the option to be invited to attend an Industry Open Day, week commencing 1st March 2021 but this will be Covid-19 dependant. Further information will be supplied at a later date once registered interest has been received. Only companies with an annual turnover of £5,000,000 would be expected to attend the Industry Open Days, as this is a minimum requirement for this contract. The Authority will use this Industry Open Day to:- Identify the key challenges of the contract and its requirements respectively;- Provide a guided tour of some of the Park’s selected sites which will include some of our Open Spaces; and- Obtain the views of the market in order to develop and finalise the Tender documentation and technical requirements accordingly.Please note, that this PIN and the Industry Open Day is not part of the Authority's procurement process.Participation or non-participation is without prejudice to any resulting procurement process which will be conducted competitively and this will be subject to a separate Find a Tender Service Contract Notice. The Authority envisages that the separate Find a Tender Service Contract Notice will be published April 2021.The Authority’s main objectives of the Grounds Maintenance Services are:-- To provide quality, sustainable recreational opportunities that utilise the full Regional Park’s unique natural resources;- To protect and enhance the Authority’s Park, its landscape, its Open spaces and opportunities for Leisure;- To protect and enhance the heritage of the Park and realise its value as a Leisure attraction;- Improve and maintain the nature and quality of the Authority’s facilities; and- Realise the full ecological potential of the Authority’s Regional Park.The primary objective for maintaining our facilities and Open Spaces will be to develop a true collaborative relationship with the Chosen Supplier, and to share our vision and values amongst staff that creates good quality, safe and attractive green spaces across the Authority Parklands.For the avoidance of doubt, the annual estimated outline budget for this contract is 650,000 to 1,000,000 GBP per annum.Please note that the estimated contract value identified separately below is for the initial ten (10) year term.NOTE: To register your interest in this notice and obtain any additional information please visit the In-Tend portal Web Site.Estimated cost between 6,500,000 and 10,000,000 Currency: GBP