EEM0026 Heating and Hot Water Systems Framework

Description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of Framework and DPS agreements. Our membership includes public sector organisations such as housing associations and ALMO's, local authorities, NHS trusts, education providers, emergency services, government agencies and charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. The membership list for these three consortia may be obtained from the following website addresses: www.westworks.org.uk www.southeastconsortium.org.uk www.advantagesouthwest.co.uk EEM are conducting this tender exercise to procure a Heating and Hot Water Systems Framework to replace our existing framework that is due to expire in August 2025. The framework is split into core lots and geographical sublots as described below: Lot 1 - Domestic Heating and Hot Water Systems Sublot 1 - Midlands Sublot 2 - National Coverage Lot 2 - Commercial Heating and Hot Water Systems Sublot 1 - Midlands Sublot 2 - National Coverage Lot 3 - Renewable Heating and Hot Water Systems Sublot 1 - Midlands Sublot 2 - National Coverage Lot 1: Domestic Heating and Hot Water Systems Lot 1 is being created to support Members manage the servicing and maintenance of their domestic property heating systems ensuring compliancy and adherence to servicing cycles, repairs and emergency callouts will also be covered by this lot. Lot 1 includes the for the supply and installation of new boilers, heating systems, alterations and full and partial upgrades as required to a range of fuel systems. The following services are not an exhaustive list of services covered by Lot 1. • Basic and comprehensive servicing, maintenance, and repair of domestic heating systems • Servicing, maintenance, and repair of domestic boilers • Attendance to break downs and emergency repairs • Back-up to in-house Gas Team for domestic gas repairs and servicing • Installation of boilers and heating systems, alterations and full and partial upgrades as required to a range of fuel systems. • Gas safety Inspection and landlords certification • Any additional elements of work associated with the above listed or relevant to Lot 1. All of the services described above are mandatory elements covered by Lot 1 of the framework. Bidders should not submit a bid unless they are able to deliver all elements of the works required under the lot they are applying for. Lot 1 is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each sublot: Sublot 1 - Midlands Sublot 2 - National Coverage Contractors MUST be able to provide services in at least three of the sub regions (Counties) listed within the tender documents for Sublot 1 Midlands and at least Five of the sub regions (Counties) listed for Sublot 2 National Coverage. The final number of Contractors appointed on to each lot and sublot of the Framework will depend on the outcome of the tender evaluation and organisations meeting minimum score requirements for the quality element of the evaluation. The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in this notice as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in this notice takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the lots and geographical sub-lots Lot 2: Commercial Heating and Hot Water Systems Lot 2 is being created to support Members manage the servicing and maintenance of their commercial property heating systems ensuring compliancy and adherence to servicing cycles, repairs and emergency callouts will also be covered by this lot. Lot 2 also include the for the supply and installation of new boilers, heating systems in a range of fuel types, alterations and full and partial upgrades as required, including plant rooms. The following services are not an exhaustive list of services covered by Lot 2. • Basic and comprehensive servicing, maintenance, and repair of commercial heating systems • Servicing, maintenance, and repair of commercial boilers • Attendance to break downs and emergency repairs • Installation of boilers and heating systems, alterations and full and partial upgrades including plant and boiler houses as required, commercial systems will allow for a range of fuel systems • Gas safety inspection and landlords certification • Any additional elements of work associated with the above listed or relevant to Lot 2 All of the services described above are mandatory elements covered by Lot 2 of the framework. Bidders should not submit a bid unless they are able to deliver all elements of the works required under the lot they are applying for. Lot 2 is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each sublot: Sublot 1 - Midlands Sublot 2 - National Coverage Contractors MUST be able to provide services in at least three of the sub regions (Counties) listed within the tender documents for Sublot 1 Midlands and at least Five of the sub regions (Counties) listed for Sublot 2 National Coverage. The final number of Contractors appointed on to each lot and sublot of the Framework will depend on the outcome of the tender evaluation and organisations meeting minimum score requirements for the quality element of the evaluation. The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described within this notice as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in this notice into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the lots and geographical sub-lots Lot 3: Renewable Heating and Hot Water Systems Lot 3 is being created to support Members manage the servicing and maintenance of their renewable heating systems ensuring compliancy and adherence to servicing cycles, repairs and emergency callouts will also be covered by this lot. Lot 3 also includes the for the design, supply and installation of new renewable heating systems, alterations and full and partial upgrades as required. The following services are not an exhaustive list of services covered by Lot 3. • Servicing, maintenance, repair and installation of renewable heating systems including air source and ground source systems, solar pv and thermal systems, combined heat and power generating boilers, biomass and wood burning systems. • Attendance to break downs and emergency repairs • Heating systems designs, alterations, and full and partial upgrades • Renewable heat source inspections and reports • Any additional elements of work associated with the above listed or relevant to Lot 3. All of the services described above are mandatory elements covered by Lot 3 of the framework. Bidders should not submit a bid unless they are able to deliver all elements of the works required under the lot they are applying for. Lot 3 is split into geographical sublots and EEM reserve the right to appoint up to 8 Contractors on to each sublot: Sublot 1 - Midlands Sublot 2 - National Coverage Contractors MUST be able to provide services in at least three of the sub regions (Counties) listed within the tender documents for Sublot 1 Midlands and at least Five of the sub regions (Counties) listed for Sublot 2 National Coverage. The final number of Contractors appointed on to each lot and sublot of the Framework will depend on the outcome of the tender evaluation and organisations meeting minimum score requirements for the quality element of the evaluation. The framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described in this notice as being authorised users. The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in this notice takes into account the full framework term, the possibility that the EEM membership may grow over the framework lifetime and the lots and geographical sub-lots