Fire and Rescue Services Data Platform - Prior Information Notice (PIN) & Early Market Engagement Event (EME) Notification

Description

This PIN is being released for prior information only by the Home Office ("the Authority") to notify the market of its intention to hold an open early market engagement event to seek views and feedback from the market in relation to the provision of Cloud Hosting and Infrastructure Software Support, Helpdesk Services, Application Software Support, System Support, Continuous Improvement and Change Management Services for the new national Fire and Rescue Data Platform ("FaRDaP") (formerly the Incident Reporting System), and to understand the level of competition, capability and capacity within the market to deliver these core service requirements. About FaRDaP FaRDaP System will be utilised by 44 Fire and Rescue Services across England, Wales, and Scotland to record local level fire and rescue incident data and currently has a user base of 20,000 with 250 concurrent users on the System at any given time. The system captures circa. 2 million records per annum, a number anticipated to grow in the incoming years. In addition, the Platform retains extensive historical data ensuring availability for real-time reporting. Additional information: The Authority intends to conduct a virtual, Early Market Engagement (EME) event on Friday 31st January 2025 between 11:30hrs - 12:30hrs The event will: Provide Suppliers with an overview of the FaRDaP IT support and service requirements, procurement process and proposed delivery timescales. The Authority will also make available a separate Request for Information (RFI) document. This document will provide further details that potential Suppliers can use to better understand the core service requirements, as well as a template in which the Authority would welcome and encourage Suppliers to respond. Suppliers who require access to the RFI will be required to complete and sign the Authority Non-Disclosure Agreement in order to protect the confidentiality of any information Suppliers provide as part of the RFI response. The event will be held remotely via MS Teams. The Home Office may in the future wish to undertake further EME events, via various means (e.g. meetings, questionnaires) with some, or all Suppliers involved in the process. Please note that participation, or non-participation in this EME event will not influence or restrict your ability to take part in the further competition. Registering your Expression of Interest to attend the EME Event: To register to participate in the EME event, interested Suppliers should contact tech UK https://www.techuk.org on the following link here https://www.techuk.org/what-we-deliver/events/early-market-engagement-for-fire-and-rescue-services-data-platform.html by no later than 12 Noon on 30/01/2025 For any other event related questions or queries please direct these to: Firedataplatformcommercial@homeoffice.gov.uk For technical assistance on use of the eSourcing Portal please contact the JAGGAER Supplier Helpdesk at customersupport@jaggaer.com or 0800 069 8630 (0800 - 1800hrs). General Conditions This PIN or Early Market Engagement Event do not formally signify the beginning of any procurement exercise by the Authority, nor does it constitute a commitment by the Authority to undertake a procurement. However, in the event that the Authority decides to formally commence a procurement pursuant to this PIN, a separate contract notice will be published. The Authority reserves the right to change all information associated with this notice at any time, and Suppliers rely upon it entirely at their own risk. The Authority reserves the right not to proceed with a competitive procurement exercise or to award any contract. All costs associated with responding to this notice or participating in the EME event shall be borne by the Supplier(s). No information provided by a Supplier in response to this notice will be used in any way for evaluating a Supplier in any subsequent formal procurement process.