Provision of Livestreaming of Committees, Meetings & Associated Services

Description

In order to continue to meet the longstanding ongoing commitment for accessibility and transparency in governance, the SPA require a Live Streaming service for both Committee and Board Meetings. Annually, this will include approximately: - 7/8 in person Committee meetings - 35 Board meetings via Webex / MS Teams (or alternative similar platform, should the Authority change its online meeting platform during the course of the contract). Currently Webex is used for the vast majority of our online meetings. - Ad hoc requirements for seminars / conferences etc Please note: The volumes indicated may vary year on year and are subject to annual review. Other departments may require the use of this contract on an ad hoc basis. Lot 1: The Supplier will be required to provide: -Room set up -Full Audio-visual equipment -On site technical team -Live Stream & recording -On day support -Post-event editing -Upload of recordings for retrospective viewing. This should be done immediately following the meeting. It is required same day, within an hour of the end of each meeting. -Ensure that the automatic subtitling and transcript functions on YouTube (or any alternative streaming platform the Authority selects for use) are enabled for all recordings.