Tudor Grange Academies Trust ~ FM Tender

Description

The successful Supplier will be required to provide Facilities Management services for Tudor Grange Academies Trust. Please see SQ Document for site addresses. Lot 1: The Tudor Grange Academies Trust comprises of 12 Academies across Worcestershire, West Midlands, and Leicestershire. The portfolio includes 6 Primary, 5 secondary and 1 all through Academy, with over 460 teachers and 7600+ pupils. The Trust has 2 further schools joining the portfolio in 2023. The Tudor Trust vision Tudor Grange Academies Trust is a family of Academies with a shared ethos, common values and collective goals, which are as follows: •We are working together in a model of meaningful, focused collaboration to achieve excellence in our schools. •We are driven by four key values: •Our children will live ‘Happy, fulfilling lives’ •Outstanding teaching and learning are our core focus •Outstanding Governance supports our schools •Leadership and professionalism drive continuous improvement The Trust is looking for a trusted partner, who will self-deliver all of the core FM services, outsourcing only the specialist areas. The ‘education' experienced partner must support the delivery model with technology to drive a transparent approach which remains compliant at all times. A summary of the pertinent points of the project are as follows: •At present the delivery of the FM services of Hard FM, Soft FM, and Helpdesk Services to the estate, are currently outsourced. •The estate is growing and therefore requires an agile approach •The full services in scope are: Management Services •Minibus Fleet Management Hard FM - To Include: •M&E Services •Planned Preventative Maintenance (PPM) •Capital Projects Work •PAT testing •Fixed Wire Testing •Lift maintenance •Reactive maintenance •Statutory compliance •Drainage repairs •Gutter and Gulley cleaning •BMS maintenance •Consumables for PPM •Access control (hardware and software) - Due to an ongoing access control project this will be a separate contract. Helpdesk/ CAFM Systems: •Provision and management of a Helpdesk and CAFM system. Soft Services to include: •Security •Daily cleaning programme •Janitorial Services •Periodic cleaning •Event cleaning •Window Cleaning •Washroom Consumables •Feminine Hygiene •Pest Control inspections and servicing •Grounds Maintenance (this could sit under Hard FM) •Tree surveys The annual contract value is £2.9m to include the reactive works budget. The contract will commence August 2023 for an initial period of 3 years, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. See SQ Document for further information. Lot 1: The Tudor Grange Academies Trust comprises of 12 Academies across Worcestershire, West Midlands, and Leicestershire. The portfolio includes 6 Primary, 5 secondary and 1 all through Academy, with over 460 teachers and 7600+ pupils. The Trust has 2 further schools joining the portfolio in 2023. The Tudor Trust vision Tudor Grange Academies Trust is a family of Academies with a shared ethos, common values and collective goals, which are as follows: •We are working together in a model of meaningful, focused collaboration to achieve excellence in our schools. •We are driven by four key values: •Our children will live ‘Happy, fulfilling lives’ •Outstanding teaching and learning are our core focus •Outstanding Governance supports our schools •Leadership and professionalism drive continuous improvement The Trust is looking for a trusted partner, who will self-deliver all of the core FM services, outsourcing only the specialist areas. The ‘education' experienced partner must support the delivery model with technology to drive a transparent approach which remains compliant at all times. A summary of the pertinent points of the project are as follows: •At present the delivery of the FM services of Hard FM, Soft FM, and Helpdesk Services to the estate, are currently outsourced. •The estate is growing and therefore requires an agile approach •The full services in scope are: Management Services •Minibus Fleet Management Hard FM - To Include: •M&E Services •Planned Preventative Maintenance (PPM) •Capital Projects Work •PAT testing •Fixed Wire Testing •Lift maintenance •Reactive maintenance •Statutory compliance •Drainage repairs •Gutter and Gulley cleaning •BMS maintenance •Consumables for PPM •Access control (hardware and software) - Due to an ongoing access control project this will be a separate contract. Helpdesk/ CAFM Systems: •Provision and management of a Helpdesk and CAFM system. Soft Services to include: •Security •Daily cleaning programme •Janitorial Services •Periodic cleaning •Event cleaning •Window Cleaning •Washroom Consumables •Feminine Hygiene •Pest Control inspections and servicing •Grounds Maintenance (this could sit under Hard FM) •Tree surveys The annual contract value is £2.9m to include the reactive works budget. The contract will commence August 2023 for an initial period of 3 years, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. See SQ Document for further information.