Infrastructure Maintenance and Improvements

Description

Southend-on-Sea City Council ("the Authority") is seeking expressions of interest from suitably qualified and experienced organisations to maintain, manage and improve its highway network and associated assets. The key objectives are outlined as follows: Ensuring the network is safe for users, as far as is reasonably practicable. Maintaining the value of the infrastructure assets to ensure sound financial management. Maintaining the visual appearance of the network in Southend-on-Sea. Maintaining availability of the highway network so that highway users are free to travel with minimal disruption due to works being undertaken, or due to failure to properly manage the assets. Minimising disruption so that those living and working in Southend-on-Sea suffer minimal disruption from works being undertaken on the highway. Scope including but not limited to: Undertake the role of the Principal Contractor under the CDM Regulations. Collaborating with the Service Manager to determine the optimum levels of service to be carried out in any given year. Providing and managing people, plant and materials and other resources, including suppliers and specialists, to match the level of service required by the Service Manager. Integrating systems and processes with those of the Service Manager to improve efficiency and effectiveness of the core maintenance service. Providing timely and accurate data to inform and support and justify the contract performance measurements. Assisting the Service Manager in the management of, and communication with, those affected by the activities being undertaken in the core service. Helping the Service Manager to manage network occupancy effectively thorough compliance with the Traffic Management Act and New Roads and Street Works Act, including providing all necessary notifications within the appropriate timescales. Supporting the Service Manager in undertaking the various duties as part of the Coastal Protection & Lead Local Flood Authority roles. Cooperation with others carrying out work for the Service Manager to optimise the delivery of the overall services. Maintaining and providing contemporary records of work carried out in electronic format agreed by the Service Manager from time to time. In the course of the work, collecting and providing inventory and ‘as-built‘ records requested by the Service Manager. Maintaining a supply chain of specialist contractors for implementation of specialist products on an ad-hoc basis. Confirming the presence of utilities plant and apparatus on site. Managing work with economy and efficiency in mind. Interested applicants are directed to Sections 11.2.4 and V.1.3 below for further details in relation to the Contract. Lot 1: Southend-on-Sea ("the Authority") is a unitary council with responsibility for highways maintenance and improvements and flood and coastal protection. This contract is for the following highways maintenance and improvements and flood and coastal protection: 1) Immediate and emergency services 2) Immediate and emergency services out of hours call out facility 3) Highway inspection or reported defects 4) Planned tasks 4) Local structure repair 5) Programmed carriageway and footway resurfacing 6) Bridges and other structures 7) Street lighting 8) Flood risk 9) Gully maintenance and improvements 10) Drainage/ SUDs 11) Cliff stability 12) Coastal protection 13) Road markings, street furniture and signage 14) Public realm and highway improvements 15) Winter maintenance 16) Highway verge maintenance 16) Professional services including project planning, design and documentation, project management, tendering and procurement, constructions supervision and post construction services. The procurement documents provide further information about these elements of the requirements. The Authority is seeking a single contract to provide the works and services. The Authority will implement the restricted procedure and further information is set out in the procurement documents. To express interest, economic operators must complete and return responses to the selection questionnaire (SQ) in accordance with the instructions set out in the procurement documentation. The Authority's needs and requirements for the contract are included in the procurement documentation. This procurement is undertaken using an electronic tendering system. Economic operators will need to register on the portal to participate and the registration is free. All documentation is available from and all communication is to be conducted via the portal at https://procontract.due-north.com Following submission of the completed SQs, the Authority will apply the selection criteria, as set out in the procurement documentation. Based upon the selection criteria set out in the SQ, the Authority intends to invite five economic operators to tender provided there are sufficient economic operators that submit and pass the SQ stage. Further details are set out in the procurement documents published alongside this notice. The Authority intends to award the contract to the economic operator who submits the Most Economically Advantageous Tender and full details of the evaluation methodology will appear in the Invitation To Tender documentation.