Event services

Description

The Council invites tender bids for the framework for the supply of event services and equipment (via hire), delivery, install and removal of events equipment and associated structures. The contract is expected to run for 3 years commencing 28.4.2018 and ending on the 27.4.2021. The Council will have an option to extend the contract for a period of up to 12 months which will be exercised by the Council serving notice on the bidder in accordance with the Council’s Terms and Conditions. This procurement will be conducted via the Public Contracts Scotland — Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the ESPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III) in this OJEU Contract Notice when completing the ESPD in PCS-T. The Council requires to hire generators and associated equipment to deliver electricity as required for individual events in locations to be agreed. The Council will provide a schedule of requirements to the supplier along with a Data Sheet confirming the date of the event, location, delivery time and pick up time. The supplier will review the requirements and submit a draft order to the Council to review. The Council will raise a PO for the agreed equipment materials and confirm the delivery location. Suppliers will deliver the equipment to the location on the agreed date and time, for installation by others. Suppliers will collect the equipment at the agreed pick up time and date notified by the Council. Delivery/collection vehicles must come with a hi-ab or its own forklift vehicle unless by prior arrangement with the Council. Suppliers will require to provide an engineer on site on the day of the event to trouble shoot any issues that may arise. Generators and fuel tanks should be delivered full of fuel. The Council will endeavour to fill them up for return. The Council appreciates fuel prices will fluctuate through the term of the framework. Therefore any proposed fuel increase must be in line with current market conditions and be pre-approved by the Council before any change is applied. The Council requires to hire fencing panels and associated equipment for individual events in locations to be agreed. The Council will provide a schedule of requirements to the supplier along with a Data Sheet confirming the date of the event, location, delivery time and pick up time. The supplier will review the requirements and submit a draft order to the Council to review. The Council will raise a PO for the agreed quantity of fencing panels and associated materials and confirm the delivery location. Suppliers will deliver the fencing panels and associated materials to the location on the agreed date and time for installation by others. Suppliers will collect the equipment at the agreed date and time notified by the Council. Delivery/collection vehicles must come with a hi-ab or its own forklift vehicle unless by prior arrangement with the Council. The Council requires to hire trackway/walkway and associated equipment for individual events in locations to be agreed. The Council will provide a schedule of requirements to the supplier along with a Data Sheet confirming the date of the event, location, delivery time and pick up time. The supplier will review the requirements and submit a Draft order to the Council to review. The Council will raise a PO for the agreed quantity of trackway/walkway and associated equipment and confirm the delivery location. Suppliers will deliver trackway/walkway and associated equipment on the agreed date and time. Suppliers will undertake the installation of trackway/walk way as agreed. Supplier will dismantle trackway/walkway as agreed. Suppliers will collect the trackway/walk and associated equipment at the agreed date and time as notified by the Council. Delivery/collection vehicles must come with a hi-ab or its own forklift vehicle unless by prior arrangement with the Council. The Council requires to hire AV Equipment for individual events locations to be agreed. The Purchaser requires to hire AV Equipment for individual l events within the City of Glasgow. As the requirements will be specific for each Event the purchaser will undertake a mini competition and invite the successful bidders for this Lot to participate. The mini completion will clearly specify the requirements of the Event, delivery and installation timelines that are required to be met. The Council has a requirement for the hire of a suitably qualified and experienced supplier for First Aid Services these services include but not limited to: — Qualified Paramedic Personnel — Qualified First Aid Personnel — Ambulance Vehicles and crew — Mobile first Aid Units and crew The Council will provide a schedule of requirements to the supplier along with a Data Sheet confirming the date of the event, location, and delivery time. The supplier will review the requirements and submit a quotation to the Council to review. On agreement the Council will raise a PO for the hire of the services. Delivery/collection vehicles must come with a hi-ab vehicle or its own forklift vehicle unless by prior arrangement with the Council. The council requires to hire, a suitably qualified and experienced supplier for the supply of Firework/ Pyro displays these services include but not limited to: — Fireworks/Pyro - Timed Display to Specification and Budget including supply, delivery, installation, firing, supervision, dismantling and removal of fireworks, — Suppliers must have experience of providing and managing fireworks / pyro displays in built up areas (Town Centre/Council build roofs) as well as open spaces, — Supply/produce a creative innovative display choreographed and precision fired to music, — Appropriate generator(s) for all requirements attributable to this contract, — Transportation of all equipment and personnel of the appointed contractor to and from the site(s). The Council will provide a schedule of requirements to the supplier along with a Data Sheet confirming the date of the event, location, and delivery time. The supplier will review the requirements and submit a quotation to the Council to review. On agreement the Council will raise a PO for the hire of the services. Delivery/collection vehicles must come with a hi-ab vehicle or its own forklift vehicle unless by prior arrangement with the Council. The Council is seeking bids from service providers to establish a contractual agreement for the inspection, testing, maintenance and repair (including emergency call out repairs) to stage lighting & associated equipment all located within 29 Secondary Schools within the Glasgow area. This agreement will accommodate one annual maintenance visit per establishment and also cover any ad-hoc / emergency call outs that may be required during the contract period. The appointed contractor will manage and conduct the inspection, testing, planned maintenance, reactive repairs (including emergency call out repairs), advising the Client on compliance with relevant legislation/regulations/best practice, the recommendation and provision of upgrade proposals and costs all relating to the stage lighting installations, truss structures and rigging and theatrical curtain tracks all located in 29 Secondary Schools in various locations throughout Glasgow. The extent of the required services shall comprise a planned maintenance regime for all named Secondary School properties. The Contractor shall provide site attendance within the response time prescribed by the Council (which shall be within 4 hours of a request for critical emergency repairs and callouts and within 48 hours of a request for routine repairs and callouts) and where possible ensure a first time fix. The Contractor shall provide site attendance within: 48 hours from receipt of a routine repair call out request. 4 hours for receipt of a critical emergency repair request. The required Response Times shall be prescribed by a Responsible Person from the school in question and NOT by the contractor. Out of hours call outs shall include all requests for site attendance between the hours of 17:00 and 21:00. The Contractor shall, in the wake of each Annual Maintenance/Inspection visit, produce up to date reports. The Council will require the submission of a quarterly report detailing all work that has been carried out over the previous 3 months. George Square forms the centrepiece of Glasgow’s Christmas lighting display each year. Part of the display is a custom made crib which is installed annually on the south east grassed area as indicated on drawing EL (63)001. The actual position is determined by the 4 corner concrete pad foundations that are permanently left in place but usually overgrown by grass which has to be cut back each year. This framework Lot is for the installation, removal and storage of crib including the contents and lighting system, reindeer, sleigh, figures and manger. Any minor adhoc maintenance and repairs that are required to the crib, reindeer and sleigh will be instructed as additional work. All the features are currently stored at a Glasgow based location. The successful Contractor will be required to uplift all the crib components, accessories and features from their current location and transport to their own storage facility. The Contractor will provide suitable transport to take the crib to George Square each year and to allow for its installation. The legal ownership of the crib including lighting system, reindeer, sleigh and figures and manger shall remain vested with the Council for the duration of the contract. The Contractor shall be wholly responsible for the handling of the all the crib components during its storage, transport, erection and dismantling for the duration of the framework and will be liable for all replacement costs for any damage to the stainless steel or glass components due to mistreatment. The purchaser requires to hire Staging, including PA equipment, stage lighting and associated services for individual events within the City of Glasgow. As the specification will be specific for each Event the purchaser will undertake a mini competition and invite the successful bidders for this Lot to participate. The mini completion will clearly specify the requirements of the Event, delivery and installation timelines that are required to be met. The Council requires to hire furniture for individual events at locations to be agreed. The Council will provide a schedule of requirements to the supplier along with a Data Sheet confirming the date of the event, location, delivery time and pick up time. The supplier will review the requirements and submit a draft order to the Council to review. On agreement the Council will raise a PO for the hire of furniture and confirm the delivery location. Supplier will deliver the furniture on the agreed date and time, to the agreed location. Supplier will collect furniture at the agreed date and time notified by the Council. Delivery/collection vehicles must come with a hi-ab or its own forklift vehicle unless by prior arrangement with the Council. The Council requires to hire cabins and associated equipment for individual event locations to be agreed. The Council will provide a schedule of requirements to the supplier along with a Data Sheet confirming the date of the event, location, delivery time and pick up time. The supplier will review the requirements and submit a draft order to the Council to review. On agreement the Council will raise a PO for the hire of cabins and associated equipment and confirm the delivery location. Supplier to deliver the cabins on the agreed date and time, to the agreed location. Supplier will collect the cabins and associated equipment at the agreed date and time notified by the Council. All delivery/collection vehicles must come with a hi-ab or its own forklift vehicle unless by prior arrangement with the Council. The Council requires hiring Mobile Screens and associated equipment for individual events within the City of Glasgow. The Council will provide a schedule of requirements to the supplier along with a Data Sheet confirming the date of the event, location, and delivery time. The supplier will review the requirements and submit a draft order to the Council to be reviewed. On agreement the Council will raise a PO for the hire of mobile screens and associated equipment and confirm the delivery location. Suppliers to deliver and erect mobile screens and associated equipment on the agreed date and time, at the agreed location. The Council requires to hire marquees, including the installation and dismantling and associated equipment for individual events in locations to be agreed. The Council will provide a schedule of requirements to the supplier along with a Data Sheet confirming the date of the event, location, delivery time and pick up time. The supplier will review the requirements and submit a draft order to the Council to review. On agreement the Council will raise a PO for the hire of marquees, installation and associated equipment and confirm the delivery location. Supplier will deliver and install the marquees and associated equipment on the agreed date and time, to the agreed location. Delivery vehicles must come with a hi-ab or its own forklift vehicle unless by prior arrangement with the Council. Supplier to dismantle marquees and associated equipment at the agreed date and time as notified by the Council. Delivery/Collection vehicles must come with a hi-ab or its own forklift vehicle unless by prior arrangement with the Council. The Council requires to hire toilets and associated equipment for individual events in locations to be agreed. The Council will provide a schedule of requirements to the supplier along with a Data Sheet confirming the date of the event, location, delivery time and pick up time. The supplier will review the requirements and submit draft order to the Council to review. Cost for the hire of single unisex/access toilets and associated equipment shall include the delivery and collection of toilet and associated services. There shall be no minimum order quantity. On agreement the Council will raise a PO for the hire of toilets and associated equipment and confirm the delivery location. Supplier to deliver toilets and associated equipment on the agreed date and time, to the agreed location. Supplier maybe requested to provide a service visit for each toilet on event date. This shall be confirmed as part of the individual event schedule of requirements. Suppliers maybe requested to provide stand by service on events day this shall be confirmed as part of the event schedule of requirements. Delivery and collection vehicles must come with a hi-ab or its own forklift vehicle unless by prior arrangement with the Council.