EEM0071 - Vacant Property Management Framework

Description

Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of Framework and DPS agreements. Our membership has now grown to 367 public sector organisations including housing associations and ALMO's, local authorities, NHS trusts, education providers, emergency services, government agencies and charities. EEM have also established a formal collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. EEM have conducted this tender exercise to procure a vacant property services framework. The framework has been tendered and awarded based on the following core service lots: Lot 1: Clearing and Cleaning Lot 2: Security Services and Call Handling, Lot 3: Turn-key Vacant Property Management Each lot described above has 2 geographical sub-lots as described within this notice. Lot 1: Lot 1 - Clearing and Cleaning EEM have conducted this tender exercise to procure a Vacant Property Services Framework to replace our existing Framework which expired on 29th November 2024. The Framework will provide EEM Members and Users with a provision for all types of vacant property management services. Services delivered via this framework will be to domestic and commercial properties. There may be occasions where a member requires contractors to enter occupied premises for requirements. Domestic properties will typically be consisting of a mixture of domestic housing stock, bungalows, blocks of flats, and sheltered housing schemes as well as garages, and depots and any other building owned and/or managed by our membership. Commercial properties will include but not be limited to business units, office buildings, hospitals and care facilities, academies, schools, colleges, universities, education centres, student accommodation, homes and care facilities for older people, children's homes and centres, community centres, leisure centres and gyms, libraries, pavilions, changing rooms and public toilets, outdoor leisure facilities, car parks, industrial units, depots, and garages. The Framework will be split into the following workstream and geographical lots: • Lot 1 - Vacant Property Clearing & Cleaning • Lot 2 - Vacant Property Security Services • Lot 3 - Turn-Key Vacant Property Management Lot 1 - Vacant Property Clearing & Cleaning • Light/sparkle property cleaning • Deep/heavy property cleaning • Environmental and specialist cleaning • Priority property cleaning • Additional cleaning services • Internal property clearances • Property garden clearances to include front, side and back garden including bin store areas and sheds • Loft, cellar and garage clearances • Clearing and disposal of general waste • Clearing and disposal of hazardous and bio-hazardous waste • Clearing and disposal of waste electrical and electronic equipment (WEEE Waste) • Persistent Organic Pollutions (POPs) for waste upholstered domestic seating • One off and adhoc clearing and disposal services including attendance to fly tipped waste • Pest Control • Additional waste clearance requirements Up to eight contractors will be appointed to each of the geographical lots covered by Lot 1 Clearing and Cleaning. Each lot described above has 2 geographical sub-lots: Sublot 1 Midlands and Sublot 2 National. The Framework is being procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described in Section VI.3) as being authorised users. The call-off contracts to be awarded pursuant to the Framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. The estimated lot value as described in II.2.6) takes into account the full Framework term, the possibility that the EEM membership may grow over the framework lifetime and the geographical sub-lots. Lot 2: Lot 2 - Security Services and Call Handling Lot 2 of this framework covers vacant property security by means of installation, monitoring and responsive security services to prevent trespass, unauthorised access, vandalism, and theft. Services included within Lot 2 are: • Supply, installation, and removal of on hire de-mountable screens and doors • Responsive out of hours service for security screens • Supply and installation of de-mountable screens and doors on an outright purchase basis. • Non demountable pre-demolition security screens on an outright purchase basis • Supply, Installation, and removal of net curtains on a hire basis • Supply and Installation of net curtain on an outright purchase basis • Supply and installation of concrete barriers, bollards, perimeter fencing & prickle strips • Static guarding and mobile patrol services including full safety checks to ensure the property is secure. • Boarding up services including emergency boarding and glazing • Supply and installation of temporary wireless intruder alarms with multiple detectors (on hire) • Temporary alarm system monitoring and response service from alarm response centre (ARC). • Temporary steel security keyed or keyless doors(on hire or purchase) • End of tenancy door lock changes • Keyholding services • Access control solutions • Temporary CCTV (solar or mains) • Mobile CCTV towers • Call Handling Services • Additional security service such as vacant property guardian, Bluetooth key safes and doors, meter box covers, letter box seals, CCTV solutions. • Any other security services as required by our Members. The described lot above has 2 geographical sub-lots: Sublot 1 Midlands and Sublot 2 National. Lot 3: Lot 3 - Turn-key Vacant Property Management The purpose of Lot 3 is to encapsulate workstreams from Lot 1 and Lot 2, into a total vacant property services management solution to bring properties up to a lettable standard, including but not limited to the below additional services. Through this Lot EEM are trying to provide Members a full turnkey approach to their vacant property management ensuring a smooth and efficient service to meet their individual turnaround times. Whilst this is the intention, there may be occasions when a Member wishes to call off one single service that is only covered by Lot 3.Contractors may be provided a "Letting Standard Policy" by members that they must adhere to. Lot 3 will include all Lot 1 and Lot 2 services along with the following additional services: • Initial Property Assessments • Vacant Property Inspections, Inventory and Condition Reporting • Whole House Decoration • Repairs and Maintenance • Upgrades and Improvements • Utility Readings • Water System Drain Down • Utility Turn Off and Reinstatement The described lot above has 2 geographical sub-lots: Sublot 1 Midlands and Sublot 2 National.