2223-0413 Roofing Repairs and Maintenance Works (with Provision of Scaffolding)

Description

Islington Council invites suitable expressions of interest from suppliers for the above. Background The council is a landlord to around 35,000 council tenants and leaseholders living in homes located across the borough. As a landlord the council is responsible for ensuring that repairs needed to residents’ homes are carried out promptly, to ensure safe and habitable housing. The requirement The council is seeking to appoint four (4) providers to the framework agreement to deliver borough-wide roofing repair works (with the provision of scaffolding) and assist the in-house team with our emergency cover. The appointed suppliers will support the council’s in-house teams in providing efficient, effective, customer-focused roofing repairs and maintenance services for example erecting and maintaining their own scaffolding; where necessary this will include abseiling to allow access to areas that cannot be reached by scaffolding to undertake external works such as pointing, window installation, undertaking weekly scaffold inspections, satisfactorily completing orders within the specified time periods, good customer liaison, efficient and accurate paperwork, prompt and accurate updating of electronic records, prompt submission of accounts and immediately responding to any recalls or complaints received. The appointed suppliers will assist the in-house team with Out of Hours emergency cover to minimise risk to the health and safety of Residents and the public or damage to buildings and other structures (e.g. severe roof leaks, structural damage, securing windows or any other works where a scaffold would be required). Call-off contracts for works will be issued evenly on an alternate basis between the four (4) contractors i.e. Contractor A receives jobs 1, 5, 9, 13 etc, Contractor B receives jobs 2, 6, 10, 14 etc, Contractor C receives jobs 3, 7, 11, 15 etc and Contractor D receives jobs 4, 8, 12,16 etc. This will be monitored closely using IT management systems put in place by the Service. Lot 1: Islington Council invites suitable expressions of interest from suppliers for the above. Background The council is a landlord to around 35,000 council tenants and leaseholders living in homes located across the borough. As a landlord the council is responsible for ensuring that repairs needed to residents’ homes are carried out promptly, to ensure safe and habitable housing. The requirement The council is seeking to appoint four (4) providers to the framework agreement to deliver borough-wide roofing repair works (with the provision of scaffolding) and assist the in-house team with our emergency cover. The appointed suppliers will support the council’s in-house teams in providing efficient, effective, customer-focused roofing repairs and maintenance services for example erecting and maintaining their own scaffolding; where necessary this will include abseiling to allow access to areas that cannot be reached by scaffolding to undertake external works such as pointing, window installation, undertaking weekly scaffold inspections, satisfactorily completing orders within the specified time periods, good customer liaison, efficient and accurate paperwork, prompt and accurate updating of electronic records, prompt submission of accounts and immediately responding to any recalls or complaints received. The appointed suppliers will assist the in-house team with Out of Hours emergency cover to minimise risk to the health and safety of Residents and the public or damage to buildings and other structures (e.g. severe roof leaks, structural damage, securing windows or any other works where a scaffold would be required). Call-off contracts for works will be issued evenly on an alternate basis between the four (4) contractors i.e. Contractor A receives jobs 1, 5, 9, 13 etc, Contractor B receives jobs 2, 6, 10, 14 etc, Contractor C receives jobs 3, 7, 11, 15 etc and Contractor D receives jobs 4, 8, 12,16 etc. This will be monitored closely using IT management systems put in place by the Service. TUPE [Transfer of Undertakings (Protection of Employment) Regulations] Potential providers must be aware that TUPE may or may not apply to this service. Further details will be available in the invitation to tender. Term of the framework agreement The estimated start date of this contract is March 2025. The initial term will be twenty-four (24) months with the option to extend for a further period of up to twenty-four (24) months. The maximum total agreement length is forty-eight (48) months. Contract Value The estimated aggregate value of the call-off contracts under this framework agreement is £8,246,000 (VAT inclusive) (£2,361,500 per annum), based on a maximum term of forty-eight (48) months. Award criteria Four (4) providers who submit the Most Economically Advantageous Tender (MEAT) in accordance with the Public Contracts Regulations will be party to the framework agreement. MEAT for this contract is quality 60% and cost 40%. Tender submissions will be subject to minimum quality thresholds, further details will be provided in the procurement documents. MEAT for this framework agreement is: Cost/price 40 % Quality 60 % Quality made up of: 20% - Proposed approach to social value 10% - Proposed approach to maintaining documentation and managing remedial works required 10% - Proposed approach to health and safety 10% - Proposed approach to quality management and managing and prioritising workloads 10% - Proposed approach to mobilisation, resourcing and service delivery Total 100% Further details will be provided in the invitation to tender. Procurement process As the value of the contract is above the threshold for wider advertising of the opportunity, a Contract Notice will be published on Contracts Finder and Find a Tender Service. This framework will be procured using the Open Procedure. The Open Procedure means that all bidders who successfully express an interest will automatically be invited to tender and have access to the tender documents. Those who submit a tender and meet the minimum requirements will have their full tender, method statements and pricing evaluated. How to express an interest If you wish to apply for this contract opportunity, please follow these steps: • Register your company free of charge via the London Tenders Portal • When you receive an email confirming your username and password use these to log on to the London Tenders Portal and express your interest in 2223-0413 Roofing Repairs and Maintenance Works 44112500, 44212310, 45262110, 45262120, 44113620 • Shortly after you have expressed interest, you will receive a second email containing a link to access the procurement documents. All questions relating to this contract opportunity should be raised via Messages section of the relevant contract on the London Tenders Portal. Please do not contact any officer of the council directly. Deadlines The deadline for expressions of interest is: 11.59am, Monday, 10 November 2024 Submission of Tender documents by: 12 noon, Monday, 10 November 2024 Late submissions will not be accepted. Additional information • Islington Council and its partners are committed to create a more equal Islington where everyone is able to thrive. For more information see https://www.islington.gov.uk. • You may wish to refer to our tendering guidance which is available on the Islington Council website: https://www.islington.gov.uk (search for “Selling to the council”) • Islington Council aims to provide equality of opportunity and welcomes applicants who meet the qualitative selection criteria from Black, Asian and Minority Ethnic communities and disabled groups. • The council encourages all types of organisation who meet the qualitative selection criteria including Voluntary, Community and Social Enterprise (VCSE) organisations, not for profit enterprises, and small and medium-sized enterprises (SME) to tender.