Digitisation, Storage and Disposal Services

Description

Welsh Government Commercial Delivery (formally National Procurement Service/NPS), on behalf of the Welsh Public Sector, established a Dynamic Purchasing System (DPS) for use by public sector organisations in Wales on the 16th of January 2017. The initial period of validity of the DPS was due to end on the 15th of January 2021 but was extended to the 15th of January 2023. This notice is to extend the arrangement for a further 24 months to the 15th of January 2025 with an updated total period of validity of 8years/96months. . The DPS covers Services in the following two lots: - Lot 1: Digitisation, Storage and Disposal of Records - Lot 2: Recycling, Reuse and Disposal of ICT Assets . This DPS is "Reserved" as described in Regulation 20(1)(a) of the 2015 Public Contracts Regulations (as amended). Eligibility to participate is restricted to sheltered workshops and economic operators whose main aim is the social and professional integration of disabled or disadvantaged persons, provided that at least 30% of the employees of those workshops, economic operators or programmes are disabled or disadvantaged workers. . This procurement is being conducted by the Welsh Government Commercial Delivery Team (WGCD), previously the National Procurement Service/NPS. Further information can be accessed from the following URL: https://gov.wales/national-procurement-service . Over 73 public sector organisation in Wales are eligible to use WGCD Agreements, including all Local Authorities, NHS bodies, Welsh Government, Welsh Government Sponsored Bodies, the Police, Fire and Rescue Services, Higher and Further Education. The agreement will be available for use by Organisations in Wales including Schools & Educational Establishments, Town & Community Councils, Citizen Advice Bureaus, Housing Associations, WCVA, BBC & Voluntary Organisations within the City & County Boundaries of Wales and any Welsh Public Sector organisations that aren’t named above, but become eligible during the term of the agreement. In addition the Ministry of Defence will be eligible to use this agreement. In the event of merger, abolition or change of any of the contracting authorities listed or referred to above, the successors to those authorities (provided that they exercise the same or similar functions) will also be able to enter into specific contracts under this DPS during its duration. Lot 1: Digitisation, Storage and Disposal of Records The Supplier will be required to digitise, store and dispose of records. The Supplier must be able to provide a range of services via this arrangement, to include: - Digitisation of physical records; - Secure storage of physical records; - Disposal of records – either to be archived as per the Customers’ instructions, or to be physically destroyed; - Secure transport of physical records; - Secure transfer of digital records. To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as “CORE” in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as “Non-Core”.. The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017. Lot 2: Secure Recycling, Reuse and Disposal of ICT Assets The Supplier will be required to collect various items of ICT related electrical equipment and ensure the sanitisation and/or disposal of the equipment in accordance with relevant European directives or any other legislation applicable to these requirements. The Supplier must be able to provide a range of services via this framework, to include: - Secure sanitisation and destruction of equipment; - Secure sanitisation and redeployment of equipment back to the client. This service may include the option of reimaging; - Secure sanitisation and donation or resale. To enter onto and remain a Supplier on the Dynamic Purchasing System, Suppliers will be required to work to or hold specific standards identified as “CORE” in the specification which can be found in the tender documents. At call-off Customers may specify additional or alternative requirements, examples of which are identified as “Non-Core”.. The duration of individual Call-Off Contracts will be set out in each individual Call-Off Contract and may overhang the period of validity of the DPS. The DPS period of validity commenced on the 16th of January 2017.