5414 - Tredomen Gateway Building - Replacement of Plant & Services

Description

Tredomen Gateway is an office building located in Tredomen Park that is owned and operated by Caerphilly County Borough Council.The existing heating / cooling system utilises a closed loop borehole array to supply heat to an ambient water loop in the building. This water supplies 60 x ‘Climate Master’ reversible water to air heat pumps (RWSHPs) within the office spaces. These RWSHPs are located in the ceiling voids, with 16 located on the ground floor, 22 on the first floor and 22 on the second floor. An air source heat pump (ASHP) located on the roof of the building is connected to the heating / cooling system as balancing plant for periods when the borefield cannot meet the heat demand of the ambient circuit alone; this will be drained down, decommissioned, removed and disposed. The communal areas of the building are heated by radiator and underfloor heating (UFH) circuits via a single gas boiler which also supplies a domestic hot water (DHW) cylinder which provides DHW to the communal areas (bathrooms, showers, kitchens).The existing RWSHPs are circa 20 years old and are beyond end of useful life (with many having already failed). The Council is planning to remove and replace the existing RWSHPs within the office ceiling voids and modify the hydraulic arrangements of the existing systems to improve efficiency and reliability. The gas boiler will be removed and new ASHPs will be installed within an external compound adjacent to the plant room, to supply space heating and DHW to the communal areas The Council is seeking to appoint a suitably qualified and experienced mechanical, electrical, civils and controls contractor to undertake the design and installation of the replacement ‘Versatemp’ RWSHPs, new ASHPs and the system modifications. NOTE: The Council will free-issue the 60 x RWSHPs to the Contractor for installation.The Contractor is required to execute the works to provide a safe, cost effective, high-quality installation compliant with all prevailing good industry practice, regulations and statutory requirements and in accordance with all tender drawings and specifications. The design, installation and operation of the heat pump installations shall be fully compliant with EN 378 (all parts) where applicable.Design and specification have been undertaken for the new RWSHPs, ASHPs and system modifications with the existing plant. The tender document provides the scope of work and summarises the design criteria for the works.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145575. PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOTREGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;2. Click the ‘Sign Up’ option on the Portal homepage (If already registered go to point 11);3. Enter your correct Organisation Name, Details and Primary Contact Details;4. Make a note of the Organisation ID and User Name, then click ‘Register’;5. You will then receive an email from the system asking you follow a link to activate your account;6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;8. Buyer Selection — At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;9.Terms and Conditions — Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select ‘Complete Registration’ and you will enter the Supplier Home page;11. From the Home Page, go to the ‘Opportunities’ icon, all current opportunities will be listed.Click on the blue arrow under the field ‘Show Me’ of the relevant opportunity then click to register your interest on the applicable button;12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the ‘Request Documents’ option and click to download all documents;14. You can now either complete your response or ‘Decline’ this opportunity.All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.(WA Ref:145575)Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:Social Value is included in the Tender processThe buyer considers that this contract is suitable for consortia bidding.