LIT0743 Automatic Sprinkler Fire Protection Systems Servicing and Maintenance

Description

The University of Edinburgh will very shortly be going out to tender for a single supplier to provide comprehensive inspection, maintenance and reactive works to the University covering the sprinkler fire protection systems located in various buildings throughout the Estate. The contract period shall be 4 years, consisting of an initial 2-year term and two options to extend for periods of 1-year each (2+1+1). Lot 1: The University of Edinburgh has a requirement to establish contracting arrangements for services of a Contractor to provide comprehensive inspection, maintenance and reactive works to the University covering the sprinkler fire protection systems located in various buildings throughout the Estate. The University is seeking to appoint a single Contractor of this service for a period of 2 years with options to extend the contract for a further 2 years (2+1+1). This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). This procurement will follow a one stage open procedure. It is proposed this procurement will be conducted through the use of the Open Procedure. The evaluation will be contain three stages as follows. Stage 1 - the SPD (Scotland) will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. Each Bidder passing the Minimum Standards will then be subject to a technical and commercial evaluation. Stage 2 - Technical questions are allocated a total weighting of 70 percent. Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. Bidders will be required to achieve a minimum score of 50 percent (35 percent after technical weightings are applied) or more of the technical score. Each supplier achieving a score greater or equal to 50 percent will only then progress through to the commercial evaluation. Stage 3 - Commercial (Price) shall be allocated a total weighting of 30 percent. This total weighting has been split into 3 cost areas as detailed in the tender documentation. The bidder who submits the lowest price will be awarded the maximum score for the associated cost area, and all other bids awarded a score pro rata, in relation to the lowest bid. Scores for each of the 3 cost areas will then be added together to give each Bidder a total commercial score. Both Technical and Commercial scores will be added together at the end of the evaluation process to calculate the most economically advantageous tender.