Houses of Parliament Restoration & Renewal Programme - Dynamic Purchasing System for Collections Conservation Services

Description

The Palace of Westminster is an internationally recognised symbol of the UK and democracy, and part of a UNESCO World Heritage Site. Extensive work is needed to restore the Palace and as part of planning for restoration, teams are assessing and recording details of thousands of heritage items such as artworks and furniture within the Parliamentary Heritage Collections. The Parliamentary Heritage Collections are the national collection documenting the history, work and people of Parliament and comprise over 26,000 objects. They are made up of the Parliamentary Art Collection, the Historic Furniture and Decorative Art Collections and the Architectural Fabric Collection. Parliament's Heritage Collections teams have overall responsibility for the conservation of these collections, and work closely with the Restoration & Renewal Delivery Authority Ltd (the limited company responsible for delivering the Palace of Westminster restoration and renewal works following necessary decisions from both Houses on the way forward which are expected in 2025). The Delivery Authority and UK Parliament wish to establish a Dynamic Purchasing System (the DPS) for appointing collections care and conservation specialists to maintain, restore, conserve, and move where necessary Parliament's collections now and during Restoration & Renewal works. Both the Restoration & Renewal Delivery Authority Ltd and the Houses of Parliament will be contracting authorities entitled to use the Collections Conservation DPS (the CCDPS). The Delivery Authority and Houses of Parliament invite suitably qualified conservators and collection care specialists to register with the Collections Conservation DPS to bid for future contract opportunities. The Collections Conservation DPS will be used by the Restoration & Renewal Delivery Authority Ltd to appoint conservators to continue to develop and undertake object assessment activities, to develop object requirements and inform future plans and procedures for either a) removing and storing the collections off site during restoration works, or b) protecting and monitoring them in situ. The Houses of Parliament will use the Collections Conservation DPS to procure for the continued core conservation care and maintenance of the collections, where a specialist conservator is required to mobilise and attend the site at short notice. The Collections Conservation DPS is split into twenty Categories of Services. Please refer to Section II.2.4 for details. The Delivery Authority and the Houses of Parliament are jointly holding an on-line market information event about their plans for the CCDPS. Please follow the instructions in Section VI.3 to register for the event. In order to access the DPS Application Pack please register as a supplier on Jaggaer e-tendering portal https://rrparliament.app.jaggaer.com and express interest in the Dynamic Purchasing System for Collections Conservation Services. The value provided in Sections II.1.5 and II.2.6 is only an estimate. The Delivery Authority cannot guarantee suppliers any business under the DPS. There will be no form of exclusivity or volume guarantee under this DPS. The Delivery Authority expressly reserves the right, acting in accordance with the Public Contracts Regulations 2015: a) not to admit as Members of the CCDPS any Applicants as a result of the procurement process commenced by publication of this notice. b) to make whatever changes it may see fit to the content and structure of the procurement and in no circumstances will those organisations entitled to use the DPS to purchase services be liable for any costs incurred by the suppliers. Lot 1: The Collections Conservation DPS will be split into the following Categories of Services. Service Categories 1 to 6 are for Collections Care Services: 1. Environmental monitoring systems, consultancy and maintenance. The services within this Category will include provision of environmental monitoring systems, consultancy and maintenance. Examples of services include but are not limited to: particulate matter, lux, UV, relative humidity, temperature, vibration, pH, dosimetry. 2. Preventive conservation cleaning. Preventive conservation cleaning services and consultancy. 3. Preventive conservation advice for emergency planning, salvage and resilience. Specialist preventive conservation advice for emergency planning, salvage and resilience. 4. Hazard consultancy and services. Assessment for hazards within the heritage collection including but not limited to: subject matter specialist advice, hazard identification and hazard remediation, and hazard testing from experts in the field. 5. Pest Management (Consultancy) Heritage integrated pest management: consultancy from subject matter experts. 6. Pest Management (Treatment) Heritage integrated pest management: treatment for infestations which include but are not limited to: mobile treatment options, treatment off site, and targeted treatment on site. Service Categories 7 to 18 are for Heritage Collections Conservation Services. Each Category includes the services listed below for the specific type of material/item: •Condition surveys and treatment recommendations including written and photographic documentation (in situ, in a conservation studio on site, or off site). •Specialist cleaning (in situ, in a conservation studio on site, or off site). •Remedial conservation: surface dusting, dry cleaning, minor and/or localised stabilisation of surfaces or media (in a conservation studio on site, or off site). •Full conservation treatment including more extensive aesthetic or structural work. •Technical examination and research, including pigment, media analysis and technical imaging. 7. Leather Conservator Leather conservation services. 8. Wood (excluding furniture) Conservator Wood (excluding furniture) conservation services. 9. Modern Materials Conservator Modern materials conservation services. 10. Horology Conservator Horology conservation services. 11. Easel Paintings Conservator Easel paintings conservation services. 12. Works on Paper Conservator Works on paper conservation services. 13. Ceramic Conservator Ceramics conservation services. 14. Stone conservation services Stone conservation services. 15. Metal Conservator Metal conservation services. 16. Textile Conservator Textile conservation services. 17. Wall Paintings Conservator Wall paintings conservation services. 18. Frame Conservator Frame conservation services. Service Categories 19 and 20 are for Furniture Conservation and Craft Services: 19. Furniture Conservator/Restorers Furniture conservation and restoration services, including: •Timber conservation for furniture, such as: seat frame joints in preparation for reupholstery, desks, cabinets and tables. •Transparent furniture finishes, to original appropriate colour, including preserving existing finishes where appropriate and carrying out full finish removal and refinishing. •Woodcarving, including consolidation of splits and loss replacement with appropriate timber and grain orientation. •Metalwork, such as hardware. •Giltwood. •Undertaking condition surveys and treatment recommendations including written and photographic documentation (in situ, in a studio on site, or off site). •Dismantling and reassembling heritage furniture, such as desks, wardrobes etc. (in situ, in a studio on site, or off site). •Custom engraving, embroidery, leather stamping gilding and tooling. 20. Upholsterers Upholstery conservation and restoration services. Additional information: The Delivery Authority and the Houses of Parliament are jointly holding an on-line market information event about their plans for the CCDPS. Please follow the instructions in Section VI.3 to register for the event.