Hard FM ELFT

Description

Tenders are invited from interested parties <br/>for the provision of Hard FM service, for East London NHS foundation Trust, accordance with the Tender Specification within Document ITT Lot 1: East London NHS Foundation Trust (ELFT) has chosen the Competitive Procedure with Negotiation (CPN) under the Public Contracts Regulations 2015 (Regulation 29) to procure a fully outsourced and managed hard facilities management (FM) contract<br/>This decision is based on the following considerations:<br/>1. Complexity of Requirements<br/>o The scope of the hard FM contract includes statutory compliance, reactive and planned maintenance, and sustainability initiatives, which require bidders to propose tailored and innovative solutions.<br/>o ELFT operates a diverse estate with varying building types, including hospitals, community health centers, and administrative offices, necessitating flexibility in delivery models.<br/>o The complexity and uniqueness of these requirements warrant a process that allows for clarification and refinement of bids through negotiation.<br/>2. Achieving Value for Money (VfM)<br/>o The negotiation phase allows ELFT to explore opportunities for enhanced service delivery, cost efficiency, and innovation in areas such as energy management, compliance, and technology integration.<br/>o By engaging with bidders during negotiations, ELFT can ensure proposals align with its strategic objectives, including achieving net-zero targets and delivering social value outcomes.<br/>3. Mitigating Risk<br/>o The CPN process enables ELFT to work collaboratively with bidders to address potential risks, such as:<br/> TUPE transitions for existing staff.<br/> Mobilization challenges.<br/> Compliance with statutory regulations (e.g., Health Technical Memoranda, Building Regulations).<br/>o This reduces the likelihood of post-award issues and ensures robust contractual arrangements.<br/>4. Promoting Innovation and Sustainability<br/>o ELFT aims to encourage bidders to propose innovative solutions that go beyond standard hard FM practices, such as adopting energy-efficient technologies or implementing predictive maintenance systems.<br/>o The ability to negotiate allows ELFT to refine and enhance these proposals, ensuring they deliver long-term sustainability benefits.<br/>5. Ensuring Stakeholder Alignment<br/>o The negotiation process ensures that the final contract aligns with the diverse needs of ELFT’s stakeholders, including patients, staff, and regulators.<br/>o This approach also provides an opportunity to address specific local needs and priorities, such as integrating social value initiatives that benefit the communities ELFT serves.<br/>6. Legal and Procedural Compliance<br/>The CPN process complies with Regulation 29 of the Public Contracts Regulations 2015, which permits its use where:<br/>Requirements cannot be met without adaptation or bespoke solutions.<br/>The contract involves design or innovative solutions.<br/>The specifications cannot be established with sufficient precision upfront.<br/><br/>The contract will run for an initial period from 2nd September 2025 to 1st September 2028 with options to extend for a further two twelve-month periods,, reviewed annually, with a final end date of 1st September 2030.<br/>The estimated total value of the contract over its duration (including the extension options if these are taken up) is £19,500,000 million excluding VAT.