Minor Works - Dynamic Purchasing System

Description

The Ministry of Justice (MoJ) (the "Authority") seeks to establish a Dynamic Purchasing System for Minor Works (MWDPS) and is inviting applications from suitably qualified and experienced Contractors. The contract will cover construction, maintenance and repair works to the MoJ estate. In the main, this includes prison establishments but may also include courts, tribunals, Home Office controlled and corporate buildings. The MWDPS will also be made available for use by Gov. Facility Services Limited (a MoJ wholly owned company) to source subcontractors to support its maintenance and project activities. Call-off contracts let under the MWDPS will have a maximum contract value of £1,000,000 GBP, however we expect the majority of projects to have a contract value of <£500,000 GBP. The procurement will be undertaken in accordance with Regulation 34 of the Public Contracts Regulations 2015. The MWDPS will operate across England, Wales and Scotland and is divided into four (4) headline Lots:- • FM Maintenance Services • Project & Construction Works • System/Asset Procurement & Installation • Specialist/Miscellaneous Requirements There is a desire to attract a broad range of Contractors to be part of the MWDPS. The number of Contractors appointed to the MWDPS is unlimited. The MWDPS will initially be in operation for Four (4) years with an option to extend for a further two (2), two (2) year terms, at the sole discretion of the Authority, making a total of eight (8) years. However, the duration may be varied (reduced or extended) in line with emerging business needs. The estimated spend for the first 4 years of the MWDPS is £296,000,000 GBP (£74,000,000 GPB per annum made up of £64,000,000 GBP per annum for project work and £10,000,000 per annum for maintenance related activity). The MWDPS, in itself, is not a works contract. Call Off Competitions will be held under the MWDPS for specific Projects or maintenance contracts. The proposed terms and conditions to be used for the Call Off Contracts are the NEC: Engineering & Construction Short Contract for Project Work and the NEC Term Services Contract for maintenance work, however consideration is also being given to a bespoke set of terms and conditions for straightforward or very low value works. Lot 1: The Ministry of Justice (MoJ) is a major government department, at the heart of the UK justice system. The MoJ is responsible for everything that goes into running the UK’s criminal and civil justice systems. This includes 500 courts and tribunals and 121 prisons. Her Majesty’s Prison and Probation Service (HMPPS) is a division within the MoJ that is responsible for the prison estate. The establishment of a Minor Works Dynamic Purchasing System (MWDPS) will, in the main, be used for works on the prison estate, providing an alternative route to market in relation to construction project work plus some maintenance and resultant remedial small scope high impact works under £1,000,000 GBP. The MWDPS may be used for any repairing obligations managed by the MoJ (Courts, Tribunals, HQ and some Home Office buildings). Gov Facility Services Limited is responsible for the total facilities management of 48 prisons across the South of England and will use the MWDPS to source Subcontractors. The MWDPS platform for vetting contractors will be hosted and managed by Constructionline. To apply for a place on the MWDPS a Contractor will need to: 1. apply for a Constructionline membership. An Associate membership is free of charge and can be accessed through the following link https://www.constructionline.co.uk/products-services/membership/associate-membership/ 2. register for the DPS using this link https://www.constructionline.co.uk/buyers/public-sector/ministry-of-justice/ Any suitable future requirements identified shall be advertised and competed through the Minor Works Dynamic Purchasing System. Interested parties should therefore seek to qualify onto the MWDPS. The MoJ is committed to supporting the Government's drive to open competition and increase opportunities for Small and Medium Enterprise (SME) Contractors. The MoJ would encourage all SMEs who are interested in participating in this procurement to register their interest. The noted 5 Lots are further divided into work Categories, which are detailed within the tender documents. A Contractor may apply for more than one Category and select their area of operation. Individual call off project durations may be as short as 2 weeks but could be as long as 9 months. Maintenance contracts may be let for in excess of one year. The MoJ reserves the right not to commence any formal procurement process, discontinue any procurement it commences, reject all or any of the bids for the competition and not to award any contracts. The MoJ reserves the right (in its absolute discretion) to amend the information stated in this Notice at the time of issue of any further notice(s) or at any time, without any liability on its part Additional information: Tender documentation issued by government departments for contracts exceeding £10,000 GBP over the life of the contract are published online at https://www.gov.uk/contracts-finder. Any contracts awarded as a result of this procurement will be published on this website, subject to the statutory grounds for redaction as set out in the FOI Act 2000.