University Sports Clothing

Description

The University of Edinburgh will very shortly be going out to tender for the supply of sports clothing. A supplier will be required to provide high quality corporate clothing for University of Edinburgh Sport over the next six years (3 year initial term with the option to extend for an additional 3 years). Clothing requirements include leisure wear (staff uniform), team wear, fan wear, and high performance wear. This requirement will encompass the supply of high-quality garments, which are durable, functional, stylish, fitted and affordable. Male and female “cuts” are expected within the overall context of quality performance and design. Lot 1: The University of Edinburgh has a requirement to establish contracting arrangements for the Supply of Clothing for The University of Edinburgh Sport. It is proposed this procurement will be conducted through the use of the Open Procedure. The evaluation process shall be as follows. The SPD (Scotland) will include a series of Minimum Standards in relation to mandatory and discretionary criteria which govern the public sector and this specific requirement. These are pass/fail requirements and failure to provide adequate evidence on request of how these requirements shall be met will result in automatic exclusion from the Tendering process. Each Bidder passing the Minimum Standards will then be subject to a technical and commercial evaluation. The Technical section is allocated a total weighting of 80 percent. The technical evaluation shall be split into two stages: "Stage 1 - Written Responses" (60% weighting) and "Stage 2 - Sample Products" (20% weighting). Scores shall be allocated based on the total percentage achieved by the response out of the maximum possible percentage. This takes into account the score out of 4 and the weighting allocated to individual questions. For example if a question is weighted 10 percent and the submission scores 3 points out of 4 for that question then the score achieved will be 7.5 percent out of a possible 10 percent. Bidders will be required to achieve a minimum score of 50% (30% once weightings are applied) or more for their Written Responses. Each supplier achieving a score greater or equal to 50% will only then progress through to the commercial evaluation. Commercial (Price) shall be allocated a total weighting of 20 percent. 15% is allocated to a basket of goods approach. The basket of goods is split into four lots: 1. University of Edinburgh Sport Leisure Wear (staff uniform) attributed a sub-weighting of 5%; 2. University of Edinburgh Sport Team Wear (student athlete) attributed a sub-weighting of 5%; 3. University of Edinburgh Fan Wear (supporters retail range) attributed a sub-weighting of 2.5%; 4. University of Edinburgh High Performance Wear (elite / pro athlete) attributed a sub-weighting of 2.5%. The remaining 5% is allocated to example sports club ‘team wear’ purchases. These examples are for: 1. Rugby, Hockey, Football; and 2. Cricket, Golf. The weighting has been split equally at 2.5% per range of sports club team wear examples. The Bidder with the lowest total cost of all the items within the specific lot/example will receive full marks for that lot/example and other bids will be allocated a score pro-rata. Bidder’s scores for the four lots and two sports club kit examples will be added together to determine their total price score out of 20. Sample Products shall be allocated a total weighting of 20 percent. Following evaluation of written responses, the technical scores from the written responses (allocated 60%) will be calculated and combined with the Commercial scores (allocated 20%) to calculate the total scores for stage 1. Only the top scoring Bidders (i.e. those who are arithmetically capable of winning the tender), up to a maximum of the top 4 scoring Bidders, will be invited to participate in Stage 2 - Sample Products. Both Technical and Commercial scores will be added together at the end of the evaluation process to calculate the most economically advantageous tender.