L24064-T-MC - Human Resources Information System and Work Force Management System

Description

As LLA currently do not have a people system with most of the people data being store saved to file structure in a datacentre and within the payments system. As a subsidiary of a listed company, LLA has several corporate governance reporting obligations that will be facilitated by a people system. Currently the creation of these reports requires several manual process and controls, part of this project will be to automate or semi-automate as many of these controls as possible. This tender has been split into two lots, for the two separate requirements- the Human Resources Information System and Work Force Management System. Please see our document set on in-tend for full details. Lot 1: LOT 1 - Human Resources Information System London Luton Airport (LLA) lacks a Human Resources Information System (HRIS). Currently, people management is conducted through spreadsheets and email communication. This approach is unsustainable for a business of our size and complexity. Without a proper HRIS, we will be unable to implement our People Strategy effectively and face significant risks of non-compliance with UK employment law, Data Protection/GDPR legislation, Luton Borough Council reporting requirements, and Aena’s Internal Control Framework (ICFR) controls. Additionally, there are risks associated with payroll due to the manual processes required and single points of failure.A HRIS will address these risks and provide a platform for organisational growth. It will support all essential HR activities, automate reporting, and assist LLA managers with recruitment and onboarding processes. Additional information: Please see tender documents for details Lot 2: LOT 2 - Work Force Managment System Currently, staff rostering in Security is managed manually through spreadsheets. This process is susceptible to errors due to the substantial number of manual entries required weekly. The management of this process relies heavily on a few key individuals with the necessary expertise. This approach is not sustainable for managing a team of over 500 individuals, as it poses significant risks of data corruption and incorrect payments to Security staff. Implementing a robust rostering or Work Force Management system would mitigate these risks, streamline administrative tasks, and enhance efficiency in rostering and overtime management. Additional information: Please see tender documents for details