The Provision of Consultancy for SIS (Student Information System) Systems Integration

Description

Summary of the work We have a full EOI document , which provides diagrams etc. To obtain a copy please email PurchaseOrderQueries@ljmu.ac.uk Expected Contract Length up to 2 years, will be confirmed once supplier selected Latest start date Tuesday 4 January 2022 Budget Range to be confirmed Why the Work is Being Done LJMU are planning to implement a new Curriculum Management IT system (CourseLoop) and require specialist consultancy services to assist with the systems integration work. The CourseLoop system is hosted on a SaaS platform, but must be fully integrated with the University’s on-premise corporate systems to ensure that processes are streamlined and automated wherever possible. The integration will primarily impact on the University’s Student Information System, which is Oracle’s PeopleSoft Campus Solutions. Consequently, the University is seeking a partner with extensive technical experience of PeopleSoft Campus Solutions, as well as web service integration, to work collaboratively with the LJMU project team to implement a fully integrated solution. Problem to Be Solved The supplier will be required to provide developers with the following technical experience: • PeopleSoft Peoplecode • PeopleSoft tools such as Application Engine, Component Interface, Integration Broker, Application Designer • Using web services / APIs to integrate with PeopleSoft • Oracle databases and application development • Advanced SQL • PL/SQL Developers must also have a broad functional knowledge of PeopleSoft Campus Solutions. The supplier’s duties and deliverables will include: • Review and analyse business and functional requirements related to the integration work. • Perform fit/gap analysis with LJMU’s business, functional and technical experts and the Curriculum Management system provider (CourseLoop). • Perform analysis and design, recommend an integration strategy and provide a comprehensive plan for development, testing and rollout. • Provide detailed technical specifications for the integration work • Develop the necessary integrations via CourseLoop APIs and PeopleSoft web services. The integrations must work in a secure and timely manner, include error handling, logs and reports and allow straightforward rescheduling and restarting. • Consult with the LJMU project team on any issues related to data or the capability of the APIs. To obtain EOI document please contact PurchaseOrderQueries@ljmu.ac.uk Who Are the Users The CourseLoop platform provides a complete curriculum management solution. It allows for the creation and amendment of curriculum items via a tailored user interface of forms and workflows. CourseLoop’s design modules enable collaborative whole-of-course curriculum design, curriculum mapping and the assurance of learning. Their tool-set supports the pre-approval phase of curriculum design in an online environment where colleagues can work together to build out and test ideas, visualise curriculum maps and pathways and design the student learning experience. The chosen supplier will assist with the systems integration work, ensuring that the CourseLoop system is fully integrated with the University’s on-premise Student Information System, to ensure that processes are streamlined and automated wherever possible Early Market Engagement n/a Work Already Done We have appointed Courseloop via OJEU Open tender. We now need consultancy to help LJMU implement Existing Team key systems: • ProdCat is an internally developed system that is used to create and maintain programme specifications. • SIS (Student Information System) is Oracle’s PeopleSoft Campus Solutions and contains core programme and module information. This information drives a large number of student processes. • ModCat is a custom module for the University within SIS that is used to create and maintain module specifications. • Programme/module information is collated manually into “Fact Files” in SharePoint, which are then used to populate the LJMU website and provide content for marketing and recruitment material (CRM / Applicant Portal) using custom-built SiteCore templates. Current Phase Beta Skills & Experience • Conform with the LJMU Specification • provide details of proposed team Nice to Haves • please see EOI document • please see EOI document Work Location LJMU are based in Liverpool, however much of this work may be able to be delivered remotely Working Arrangments We expect much of the work can be delivered remotely Security Clearance n/a Additional T&Cs The standard contract refers No. of Suppliers to Evaluate 3 Proposal Criteria • technical Solution • approach and methodology Cultural Fit Criteria • please see EOI Document • please see EOI document Payment Approach Time and materials Assessment Method Work history Evaluation Weighting Technical competence 50% Cultural fit 20% Price 30% Questions from Suppliers 1. Who from your team will be scoring applications for this opportunity. and what positions do they hold? There are a minimum of three LJMU staff on the panel, this includes the Procurement Manager and two Project Managers from IT Services We will not disclose names a this stage, as do not wish the staff to be contacted directly whilst we are inviting EOIs 2. Can you please advise the timelines of this Procurement (e.g shortlisted companies notified, anticipated contract award) Also, can you confirm if shortlisted suppliers will have the opportunity to present. EOIs are to be submitted by 1st November 21Confirmation of shortlist = 12th November 21 - we will also inform those who have not been shortlisted at this time. Shortlisted companies will receive an ITT docClosing date for ITT - 12 noon 22nd November 21 via the In-tend portalTender award - approx 1st Dec 21It is likely we will require the shortlisted companies,post ITT submission to attend a clarification interview 3. DOS is typically scored and shortlisted at Stage 1 by 100 answers for the Essential and Nice-to-have Skills. This does not seem possible with the current EOI approach, can you please advise how suppliers will be able to score full marks whilst remaining compliant with the framework We are scoring the EOI response against Skills and Experience, and Service provision. Both at 50% weightingWe have an EOI doc that provides details, and have requested companies contact us directly for this itemThe tender criterion is applicable when we invite the shortlisted companies to ITTAt this stage we are assessing capability only. We will drill into cost and full project provision when we tender 4. Can you please advise if there is a word count or page limit for the EOI response? no word count as such, we ask your EOI response is concise, but proves your capability for this project against. Please see responses to questions asked about scoring 5. To confirm, should EOI response answers be submitted via the DOS Portal or via email Via the portal please, on or before 1st November We did not realise that the portal allowed for submissions when we drafted our EOI document. Therefore apologies for any confusion. We knwo what the process is for next time 6. Could you give an indication of budget? We would rather not disclose the actual budget. We are likely to need up to 100 days of consultancy over the calendar yearIT have requirements workshops in October/November , which will help us confirm what we need in terms of resource and budget. 7. Portal responses have a word count restriction of 100 words so based off your answer of #4, we should submit via email? Yes, please submit via email. Perhaps also upload a shorter response on DO to formally record your submission 8. To confirm, suppliers should complete the EOI Doc (which is only being scored) and put summary 100 word answers through the DOS Portal (which are not being scored) Correct - confirmed 9. I note that the notice states that remote working is possible in the fulfilment of this opportunity. We wish to apply as a UK company, partnering with an India based company who will carry out most of the work and will do so remotely. Is this acceptable as an approach? Our preference is not to use off-shore workers with a UK interface provided by the supplier. There will be occasion when we need an onsite presence.