HCC - 08/24 - Dynamic Purchasing System (DPS) for the Provision of Transport Services

Description

Hertfordshire County Council is currently out to procurement for a Dynamic Purchasing System (DPS) for the Provision of Transport Services.Further information in regards to this opportunity can be found in II.2.4 and VI.3 below. Organisations wishing to take part in this project are invited to "express interest" which will give access to the full procurement documents in the e-tendering system. To be considered as a Bidder you must complete and submit a Selection Questionnaire (SQ) by the deadline of 12:00 Noon on 13th September 2024.Please allow sufficient time to make your return as late returns will not be permitted by the system. The estimated total value of all of the DPS is stated in II.1.5 of this notice and is for initial term inclusive of the approximate value for extension. Lot Category 1: Wheelchair Accessible Vehicles (with or without Passenger Assistant) Hertfordshire County Council is establishing a Dynamic Purchasing System (the DPS) for the provision of Transport Services.The DPS will commence on the 1st January 2025 and will continue for a core period of four (4) years with the option to extend for up to two (2) further yearsThe DPS will be established and operate in accordance with Regulation 34 of The Public Contracts Regulations 2015 (the Regulations). The Council has published a contract notice in FTS and Potential Suppliers are now invited to express an interest in joining the DPS.Firstly, organisations apply by completing the Council's Supplier Questionnaire (SQ). Organisations which satisfy the pre-determined selection criteria will then be admitted to the DPS. Individual Orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note they won't be invited to tender for competition(s) until they have signed the DPS Agreement which will be done electronically via Docusign.The DPS has been split in to 4 Category'sCategory 1 - Wheelchair Accessible Vehicles (with or without passenger assistant)Orders requiring wheelchair accessible vehicles to transport children/young people and adults in manual or electric wheelchairs with or without a passenger assistant. This could include special needs such as autism, ADHD, physical, learning or any other disability, social emotional and mental health needs. This category will require managing the needs of the passenger and can include monitoring and use of specific medical related equipment such as oxygen cylinders, suctioning machines, and body harnesses. Staff will need the relevant training to work on such contracts for use of tail lift and restraints. A regular driver and passenger assistant is required.In order to apply organisations must follow the steps laid out below;Step 1 - log in or register at https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Step 2 - Find the project and click on View DetailsStep 3 - Click on Express InterestStep 4 - If you are intending to bid click 'Opt In' if you aren't intending to bid click 'Opt Out'Step 5 - Download and fully complete all of the relevant documentation and upload your submission by 12 noon on 13th September 2024. Please ensure you allow plenty of time prior to the closing date to do this.Please allow sufficient time to make your return, as submissions cannot be uploaded and submitted after this return deadline, the Council will close the DPS for a short period to allow us time to evaluate initial submissions after which it will be re-opened as per the Instructions to Tenderers document. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.Suppliers should be aware that due to the nature of the Services provided, any agreement formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Please Note that TUPE may apply to individual Contracts placed under the DPS and this will be stated in the Mini Competition document.To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/HomeThe value in II.2.6 covers all Categories and is for initial term inclusive of any extension. Lot Category 2: Special Educational Needs (with or without passenger assistant Hertfordshire County Council is establishing a Dynamic Purchasing System (the DPS) for the provision of Transport Services.The DPS will commence on the 1st January 2025 and will continue for a core period of four (4) years with the option to extend for up to two (2) further yearsThe DPS will be established and operate in accordance with Regulation 34 of The Public Contracts Regulations 2015 (the Regulations). The Council has published a contract notice in FTS and Potential Suppliers are now invited to express an interest in joining the DPS.Firstly, organisations apply by completing the Council's Supplier Questionnaire (SQ). Organisations which satisfy the pre-determined selection criteria will then be admitted to the DPS. Individual Orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note they won't be invited to tender for competition(s) until they have signed the DPS Agreement which will be done electronically via Docusign.The DPS has been split in to 4 Category'sCategory 2 - Special Educational Needs (with or without passenger assistant).Orders requiring transport for children/young people and adults with or without passenger assistants. This could include special needs such as autism, ADHD, physical, learning or any other disability, social emotional and mental health needs. This category will require managing the needs of the passenger and can include monitoring and use of specific medical related equipment such as oxygen cylinders, suctioning machines, and body harnesses. Passenger assistants will be required to monitor the needs of the passenger and their safety whilst on route. A regular driver and passenger assistant is required. In order to apply organisations must follow the steps laid out below;Step 1 - log in or register at https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Step 2 - Find the project and click on View DetailsStep 3 - Click on Express InterestStep 4 - If you are intending to bid click 'Opt In' if you aren't intending to bid click 'Opt Out'Step 5 - Download and fully complete all of the relevant documentation and upload your submission by 12 noon on 13th September 2024. Please ensure you allow plenty of time prior to the closing date to do this.Please allow sufficient time to make your return, as submissions cannot be uploaded and submitted after this return deadline, the Council will close the DPS for a short period to allow us time to evaluate initial submissions after which it will be re-opened as per the Instructions to Tenderers document. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.Suppliers should be aware that due to the nature of the Services provided, any agreement formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Please Note that TUPE may apply to individual Contracts placed under the DPS and this will be stated in the Mini Competition document.To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/HomeThe value in II.2.6 covers all Categories and is for initial term inclusive of any extension. Lot Category 3: Adult Care Services (with or without passenger assistant) Hertfordshire County Council is establishing a Dynamic Purchasing System (the DPS) for the provision of Transport Services.The DPS will commence on the 1st January 2025 and will continue for a core period of four (4) years with the option to extend for up to two (2) further yearsThe DPS will be established and operate in accordance with Regulation 34 of The Public Contracts Regulations 2015 (the Regulations). The Council has published a contract notice in FTS and Potential Suppliers are now invited to express an interest in joining the DPS.Firstly, organisations apply by completing the Council's Supplier Questionnaire (SQ). Organisations which satisfy the pre-determined selection criteria will then be admitted to the DPS. Individual Orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note they won't be invited to tender for competition(s) until they have signed the DPS Agreement which will be done electronically via Docusign.The DPS has been split in to 4 Category'sCategory 3 – Adult Care Services (with or without passenger assistant).Transport for adults attending Day Centre provisions. Passengers could have a learning or physical disability, mental health issue or dementia. Passengers may be vulnerable and may require assistance. Further information on the passenger’s needs will be supplied within the order.In order to apply organisations must follow the steps laid out below;Step 1 - log in or register at https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Step 2 - Find the project and click on View DetailsStep 3 - Click on Express InterestStep 4 - If you are intending to bid click 'Opt In' if you aren't intending to bid click 'Opt Out'Step 5 - Download and fully complete all of the relevant documentation and upload your submission by 12 noon on 13th September 2024. Please ensure you allow plenty of time prior to the closing date to do this.Please allow sufficient time to make your return, as submissions cannot be uploaded and submitted after this return deadline, the Council will close the DPS for a short period to allow us time to evaluate initial submissions after which it will be re-opened as per the Instructions to Tenderers document. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.Suppliers should be aware that due to the nature of the Services provided, any agreement formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Please Note that TUPE may apply to individual Contracts placed under the DPS and this will be stated in the Mini Competition document.To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/HomeThe value in II.2.6 covers all Categories and is for initial term inclusive of any extension. Lot Category 4: Mainstream Schools (with or without passenger assistant) Hertfordshire County Council is establishing a Dynamic Purchasing System (the DPS) for the provision of Transport Services.The DPS will commence on the 1st January 2025 and will continue for a core period of four (4) years with the option to extend for up to two (2) further yearsThe DPS will be established and operate in accordance with Regulation 34 of The Public Contracts Regulations 2015 (the Regulations). The Council has published a contract notice in FTS and Potential Suppliers are now invited to express an interest in joining the DPS.Firstly, organisations apply by completing the Council's Supplier Questionnaire (SQ). Organisations which satisfy the pre-determined selection criteria will then be admitted to the DPS. Individual Orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note they won't be invited to tender for competition(s) until they have signed the DPS Agreement which will be done electronically via Docusign.The DPS has been split in to 4 Category'sCategory 4 – Mainstream Schools (with or without passenger assistant).Children/young people attending a mainstream school some of which most likely will not require a passenger assistant, but in some cases, there may be required. Further information on the passenger’s needs will be supplied within the order.In order to apply organisations must follow the steps laid out below;Step 1 - log in or register at https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Step 2 - Find the project and click on View DetailsStep 3 - Click on Express InterestStep 4 - If you are intending to bid click 'Opt In' if you aren't intending to bid click 'Opt Out'Step 5 - Download and fully complete all of the relevant documentation and upload your submission by 12 noon on 13th September 2024. Please ensure you allow plenty of time prior to the closing date to do this.Please allow sufficient time to make your return, as submissions cannot be uploaded and submitted after this return deadline, the Council will close the DPS for a short period to allow us time to evaluate initial submissions after which it will be re-opened as per the Instructions to Tenderers document. Please ensure that where possible documents are uploaded as a PDF and that file names are succinct. Any questions relating to this procurement must be made via correspondence on the website, in accordance with the procurement documents, and can be addressed to the main contact as shown in the details above.Suppliers should be aware that due to the nature of the Services provided, any agreement formed as a result of this procurement process shall be executed as a deed. Tenderers should seek independent legal advice on the implications of this prior to submitting their Tender, where appropriate.Please note that the contract requirements will be subject to available financial resources, supplier performance and flexibility to meet changing demands.Please Note that TUPE may apply to individual Contracts placed under the DPS and this will be stated in the Mini Competition document.To access this opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/HomeThe value in II.2.6 covers all Categories and is for initial term inclusive of any extension.