Voluntary ex-ante transparency notice - K9600 electronic clothing system

Description

In connection with the procurement of equipment for the New Hospital in Drammen, an electronic clothing system is to be procured. The contracting authority intends to enter into a contract with Focus Security AS. Lot 1: The New Drammen Hospital has been planned with an electronic logistics system for personnel clothing. The system must, amongst other things, cover the follow functions: Automatic registration of received clothing from the laundrette supplier. Registration of taking and returning personnel clothing per employee. Stock overview. Automatic registration of dirty clothing sent back to the laundrette supplier. A decision has been made to use RFID chips that are sewn into the personnel clothing for automatic identification of the items in this logistics chain. There is also a general goal to use the GS1 system for automatic tracking and localisation of, amongst other things, transport cages and trolleys. Efficient logistics are required to serve a large number of employees who arrive at work at the same time. Two central distribution rooms are planned for personnel clothing, which will serve 3500 employees. The capacity assessments are particularly based on how many arrive at work within a short time period. There are different logistical systems for making personnel clothing available for employees: 1. Clothing cupboards (cupboard doors) - Logistics employees place clothing in the cupboards by moving clothing from transport trolleys from the laundrette into the cupboards - Employees open the door with their access card and take out the required clothing. Clothing that is taken out is registered by the system that has a continual counting of items/stock in the cupboard. 2. Clothing cupboards (dispenser cupboards) - Logistics employees place clothing in the cupboards by moving clothing from transport trolleys from the laundrette into the cupboards - Employees draw their access card and select the number and type of items that are to be taken. The clothing cupboard selects the items and delivers them in a hatch. Items taken for an employee are registered based on what the cupboard had delivered/each employee has ordered. 3. Delivery room (room system). - Logistics employees push the trolley through a RFID reader that registers clean clothing into respective delivery rooms. The trolley is placed in the room so that employees can select items as needed. - Employees are given access to the delivery room via an access card where trolleys with personnel clothing are available for self-selection. Employees select the required items and draw their access card when exiting the room. Employees leave the room with the items in their hand - an RFID read automatically registers the items that each employee has taken. The technology/system and logistics for returning clothing is relatively similar for all suppliers/systems. It consists of a returns cupboard where used items are returned in a hatch. The returns cupboard reads the RFID on the clothing and automatically updates the taken/returned stock for each employee's ID. The delivery time for the different systems varies between 10 and 40 seconds per item. Calculations for the number of cupboards that will be required in the delivery rooms are based on capacity needs and simultaneousness. How logistics management for refilling cupboards is handled has also been looked at. The result of the calculations and assessments is that it would not be practically possible to place a sufficient number of clothing cupboards in the area that has been set aside. This applies for clothing cupboards with cupboard doors and dispenser cupboards. After a general assessment, Vestre Viken has therefore decided to establish a delivery room that is based on self-selection with automatic/electronic registration of the personnel clothing's ID through RFID readers on the way in and out of the delivery room. The building project has surveyed the market and has only found one supplier that has systems for electronic clothing logistics with such a room system: Focus Security with products from Deister Electronics GmBh. Based on this, the contracting authority considers the contract to be exempted from competition in accordance with the terms regulations of 12 August 2016, no. 974 on public procurements (public procurement regulations - FDA) § 13-4, letter b, point 2. The contract will be for 2 years, with an option for 2 years. The procurement value is estimated to be : NOK 6,900,000 excluding VAT. The deadline for any appeals is 4 July at 12:00. Any responses are to be sent to the contracting authority via the communications module in Mercell.