Framework agreement regarding production and delivery of turnouts with sleepers

Description

The tender relates to a framework agreement (the “Agreement”), ref. Utilities Directive Article 47, covering production and delivery of complete turnouts including sleepers, parts of turnouts for ongoing maintenance, as well as related accessories/services/components covering insulating adhesive shocks, track drives (cradles) and fastening spare parts, cf. Appendix 1 (Requirements specification) and Appendix 4 (TBL). Lokaltog will make its own matrices (forms) for turnout sleepers available for the Supplier to use for the casting of sleepers but shall have the option to order additional matrices (forms) for turnout sleepers as well. The tenderers are asked to price the delivery of turnouts as prefabricated and delivered to Lokaltog in three parts (“Delivery method A”) but will also have the option of pricing an optional delivery method (“Delivery Method B”). The Agreement covers both Lokaltog's projects as well as general operation and maintenance. Lot 1: The tender relates to a framework agreement (the “Agreement”), ref. Utilities Directive Article 47, covering production and delivery of complete turnouts including sleepers, parts of turnouts for ongoing maintenance, as well as related accessories/services/components covering insulating adhesive shocks, track drives (cradles) and fastening spare parts, cf. Appendix 1 (Requirements specification) and Appendix 4 (TBL). Lokaltog will make its own matrices (forms) for turnout sleepers available for the Supplier to use for the casting of sleepers but shall have the option to order additional matrices (forms) for turnout sleepers as well. The tenderers are asked to price the delivery of turnouts as prefabricated and delivered to Lokaltog in three parts (“Delivery method A”) but will also have the option of pricing an optional delivery method (“Delivery Method B”). The Agreement covers both Lokaltog's projects as well as general operation and maintenance. The Supplier will be informed if turnouts and / or related accessories/services/components are included as client-supplied material deliveries in projects, in which case Lokaltog is extremely dependent on deliveries being delivered on time. // Price regulation // Please notice that prices for goods and services under this Agreement are regulated at the time of the purchase order (and thus not with a periodic interval which is often the practice). This initiative is made in order to accommodate a realistic price adjustment in the current market situation. Furthermore, the price of delivery and the unit prices for turnouts and related goods/components are regulated separately. // English versions // Please notice the contracting authority has made some tender documents available in English language versions, including the Tender Conditions, the Framework Agreement and the Requirement Specification for Turnouts (not Turnout Sleepers). Apart from the Tender conditions (which is only in English) only the Danish version are valid and the English versions for guidance only. // Contract quantity and value // Throughout its duration, the agreement has an estimated framework of 116 complete turnouts with sleepers and associated accessories / services / components corresponding to DKK 8.9 million. DKK, as stated in appendix 4 (TBL) and appendix 1 .C (Forecast for Lokaltog projects 2023 + 2024 + 2025). The Agreement contains an option to increase the quantities/value of the Agreement by 20%, ie. corresponding to 23 switches and associated accessories / service / components corresponding to 1.8 mill. DKK. The agreement's total maximum quantity of purchases for the entire agreement period as calculated in quantities/value thus amounts to a total of 139 switches as well as associated accessories / service / components corresponding to DKK 10.6 million. DKK. This includes the option to increase the quantity/value of the agreement. At the time of the tender the estimated value of the agreement is DKK 95.9 million DKK excl. VAT incl. options (based on 116 switches estimated at a value of DKK 750,000 per piece and associated accessories / services / components to an estimated total value of DKK 8.6 million), but the actual value may increase or decrease over the term of the Agreement depending on the price development, as the total maximum purchases for the entire agreement period is calculated in quantities as stated above. The quantities stated in the pricelist list are based on an estimate of the expected future consumption. The value / quantities are thus indicative, and the Supplier is not guaranteed any minimum turnover, or that the orders from Lokaltog are distributed as specified in the offer list (Appendix 4). Unless the Parties agree otherwise, the Agreement terminates when the framework is reached (if this time precedes the time mentioned in the Agreement section 16). The Agreement has not been subdivided into lots as it has not been deemed commercially attractive as it is important for the project to achieve the necessary synergy with one supplier regarding technical material and processes. Managing more suppliers as well as sharing knowledge and managing interfaces between these is likely to increase project cost and timeframe.