PS24207 - Good Practice Exchange (GPEX) Delivery Model

Description

The final date and time for the submission of bids is Wednesday, 22nd January 2025 at 11:00. DO NOT apply directly to the buyer. All tender information MUST be submitted through the Jaggaer eSourcing Portal. Brief Description of Requirement UKRI is seeking a supplier to develop and test a model for delivering a Research Culture Good Practice Exchange (GPEx). This model must be tested and iterated with the wide breadth of stakeholders the GPEx is designed to serve. The goal of the Good Practice Exchange is to harness and consolidate existing activities relevant to research culture for the benefit of researchers, research itself, and society. Core objectives are: 1. Provide a comprehensive GPEx model, which covers each of the key components listed below. 2. This model will be informed by and tested with the full spectrum of stakeholders, which represent the GPEx community. The model will be iterated and retested with stakeholders, to ensure it best serves their needs. Whilst the three objectives of the GPEx are set, the manner of delivery is currently open. Internal consultation work has established that there is scope for a supplier to take a wide range of approaches to delivery of the GPEx, with various deliverables, timelines and costings attached. A clear model for delivery therefore needs to be established, with foundations in a theory of change and logic model that has been developed and tested with the community the GPEx would service. UKRI would then use this model as the basis for its tender of the GPEx. Deliverables The indicative timeline for the contract is 6 months. The supplier will be expected to deliver: 1) Document detailing finalised approach to delivery, including stakeholders to be covered and route to engagement. 2) Interim Findings: Identifying early /emerging findings. 3) Final Report: A written report. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document. How to Apply UK Shared Business Services Ltd (UKSBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number PS24207 or itt_1868. Lot 1: The final date and time for the submission of bids is Wednesday, 22nd January 2025 at 11:00. DO NOT apply directly to the buyer. All tender information MUST be submitted through the Jaggaer eSourcing Portal. Introduction UK Shared Business Services (UKSBS), on behalf of the UK Research and Innovation wishes to establish a contract for the provision of Good Practice Exchange (GPEX) Delivery Model. UKRI is seeking a supplier to develop and test a model for delivering a Research Culture Good Practice Exchange (GPEx). This model must be tested and iterated with the wide breadth of stakeholders the GPEx is designed to serve. GPEx Objectives The goal of the Good Practice Exchange is to harness and consolidate existing activities relevant to research culture for the benefit of researchers, research itself, and society. The Exchange is for the full breadth of UK research and innovation disciplines and sectors. Sectors include, but are not limited to: • Academic (universities, research institutes, funders, networks); • Industry / the private sector (research institutes, research & development (R&D) departments, networks, human resources (HR)). • Public sector, including Government, NHS, public sector research establishments (PSREs) and public engagement organisations. • Third sector, including research-oriented charities and volunteering organisations. • Other organisations involved in facilitating and connecting research activities. • The wider public The GPEx will have the following three core objectives: 1. Building networks, sharing and collaboration. 2. Supporting more and better evaluation. 3. Strengthening strategic leadership. The need for a GPEx delivery model Whilst the three objectives of the GPEx are set, the manner of delivery is currently open. Internal consultation work has established that there is scope for a supplier to take a wide range of approaches to delivery of the GPEx, with various deliverables, timelines and costings attached. A clear model for delivery therefore needs to be established, with foundations in a theory of change and logic model that has been developed and tested with the community the GPEx would service. UKRI would then use this model as the basis for its tender of the GPEx. Aims & Objectives UKRI is seeking a supplier to develop and test a model for delivering a Research Culture Good Practice Exchange (GPEx). This model must be tested and iterated with the wide breadth of stakeholders the GPEx is designed to serve. Core objectives are: 1. Provide a comprehensive GPEx model, which covers each of the key components listed below. 2. This model will be informed by and tested with the full spectrum of stakeholders, which represent the GPEx community. The model will be iterated and retested with stakeholders, to ensure it best serves their needs. Ways of working Suppliers are required to work closely with UKRI throughout the length of the contract, ensuring UKRI is kept well informed of progress (minimum of monthly check-ins) and working with us on all core decisions for the project. UKRI has completed an initial Equality Impact Assessment (EIA) form for this activity, to ensure due regard is given to equality considerations and appropriate actions are taken. Once the supplier is in place, the supplier should work with UKRI to update the EIA and continue to use this as a live document throughout the duration of the project. The duration of the agreement will be between March 2025 and September 2025 for a total period of 6 months. Additional information: DO NOT APPLY DIRECTLY TO BUYER All submissions will be assessed in accordance with the Public Procurement Regulations that apply to this opportunity. Responses must be received by the date and time in the tender documentation; responses received outside of the deadline or not sent via the Jaggaer eSourcing portal will not be accepted or considered by the Contracting Authority further for this opportunity, unless a system outage is experienced, to which the Contracting Authority will advise upon accordingly. All enquiries with respect to access to the eSourcing Portal and problems with functionality within the portal must be submitted to eSourcing Portal Helpdesk, not the Contracting Authority contact for this procurement. Phone 08000 698 632 Email customersupport@jaggaer.com Please note; the eSourcing Portal is a free self-registration portal. Bidders can complete the online registration at the following link: https://beisgroup.ukp.app.jaggaer.com/ Bidders should read all attachments, messages and the response envelopes located within the eSourcing Portal carefully before completing the bid submission. Failure to comply with any of these instructions for completion and submission of the bid submission may result in the rejection and exclusion of the bid. Bidders are advised therefore to acquaint themselves fully with the extent and nature of the specification requirements and contractual obligations. These instructions constitute the Conditions of bidding. Participation in the process automatically signals that the Bidder accepts these Conditions as part of the bidding process. All material issued in connection with this bidding process shall remain the property of the Contracting Authority and shall be used only for the purpose of this procurement. All Due Diligence Information shall be either returned to the Contracting Authority or securely destroyed by the Bidder (at the Contracting Authority's option) at the conclusion of the procurement. Interested organisations should ensure that they allow a sufficiency of time, prior to the deadline to allow all sections to be completed in full and any attachments to be uploaded. As a user of the Jaggaer eSourcing Portal you will have access to the Jaggaer messaging service which facilitates all messages sent to you and from you, as well as other messages and updates in relation to any specific tender event. Please note that any and all information secured outside of the messaging service, shall have no Legal Standing, merit or worth and should not be relied upon by any organisation submitting a tender response. Please note it is your organisations responsibility to access these messages on a regular basis to ensure you have sight of all relevant information applicable to this opportunity. The Contracting Authority expressly reserves the right: i. not to award any contract as a result of the procurement process commenced by publication of this notice; and ii. to make whatever changes it may see fit to the content and structure of the procurement; and under no circumstances as part of your organisations participation in this opportunity, will the Contracting Authority be liable for any costs incurred by any organisation as a result. If the Contracting Authority decides to enter into a contract with any successful organisation(s), this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of your organisation in doing so. About UK Shared Business Services UK Shared Business Services Ltd (UKSBS) brings a commercial attitude to the public sector; helping our contracting authorities to improve efficiency, generate savings and modernise. Where UKSBS is not named as the Contracting Authority within the documentation, UKSBS will be acting as an agent on behalf of the Contracting Authority. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. For full details of our partner base please review the following link: https://www.uksbs.co.uk/clients/