Waste Disposal

Description

1.1 Lot 1 - Weighbridge Service The supply of a weighbridge waste disposal service for transfer of waste via van for both staff and approved sub-contractors carrying out works on behalf of Kingstown Works Ltd. 1.2 Lot 2 - Provision of Skips The service required is to supply exchange and collect skips and process contained waste to enable KWL to remove general building waste and other wastes items from sites within the City of Hull administrative area and their stores in Kingswood Hull. 1.3 Lot 3 - Disposal of Fridges This lot is for the provision of a Fridge Disposal Service. The disposal of Fridges is usually required as a result of house and site clearances carried out by KWL or it's approved sub-Contractors. 1.4 Lot 4 - Sharps Disposal Service This lot is for the provision of a Sharps Disposal Service. The disposal of sharps is usually required as a result of house and site clearances carried out by KWL or it's approved Sub-Contractors. Lot 1: Weighbridge Services 1.1 Lot 1 - Weighbridge Service The supply of a weighbridge waste disposal service for transfer of waste via van for both staff and approved sub-contractors carrying out works on behalf of Kingstown Works Ltd. It is anticipated that this Lot will be awarded to a sole supplier. All companies bidding on this contract will be expected to comply fully with all legislation in force in England and Wales before, during and post contract. For operational reasons the successful supplier must have a weighbridge located within the HU1 to HU9 areas, to allow KWL to fulfil the requirements of our client. The type of waste deposited via the weighbridge service covers but is not limited to: Mixed construction and demolition waste Plasterboard Glass Green Waste Inert Waste General Electronic Appliances The majority of the waste transferred via the weigh bridge service will be in small amounts - on average 50-55% of loads currently deposited weigh less than 0.5 tonne. The successful supplier must be able to accept small loads, suppliers must clearly indicate at the relevant point in the price schedule if they apply additional charges for small waste deposits. If these are applicable they will be built into the pricing part of the tender evaluation. It is a mandatory part of this tender that the successful supplier has the ability to accept loads of less than 0.5 tonne (and invoice at the same rate as the load weight) and failure to meet this requirement at the selection stage of the tender will mean that you will not progress through to the award stage. Site Requirements Must have: Concrete or Tarmac clean and level access for all vehicle types. Clear Traffic Management in place PPE Requirement Signage The successful supplier must be able to accept deposits of waste between the hours of 08:00am and 5:00pm (Monday to Friday) and 08:00am to 12:00pm Saturday. The credentials of the driver will need to be checked including the badge details and records kept and included on the invoice of the employee's name, KWL Job Number, address the waste originated from and vehicle registration number. This is in addition to the waste transfer note number and details. The employee's name and or Sub-Contractors name is to be checked against a current list of Employees and Sub-Contractors. A waste transfer note is to be retained by the service provider (for each address and job number which is presented by the KWL Employee or Sub-contractor), which fully complies with current legislation and is retained by the supplier for 7 years or as legally required. A facility where waste transfer notes are itemised on an electronic excel spread sheet to support every invoice is mandatory. (This is to allow the managers to check the waste dropped against what is reasonable for that address and to follow up with spot checks in order to ensure compliance and for invoices to be checked before payment). Recycling Plan - tenderers should attach a copy of their recycling plan to their tender submission. Estimated annual spend of £300,000. Lot 2: Provision of Skips 1.2 Lot 2 - Provision of Skips General The service required is to supply exchange and collect skips and process contained waste to enable KWL to remove general building waste and other wastes items from sites within the City of Hull administrative area and their stores in Kingswood Hull. A ranking of the suppliers will be generated based upon the combined tender scores (price, quality, Site facilities & Inspection). Business will go to the top ranked supplier as a matter of course. However, should the top ranked supplier be unable to provide a skip hire in any given instance, KWL will in that instance be able to approach the second ranked supplier and so on for that job only. Providing compatible IT systems for the recording of wastes removed, invoicing and compliance with permit requirements is mandatory. Tenderers should satisfy themselves that their IT systems can provide this compatibility. Historical usage has been an average of 55-60 skips a month; this is only an indication of demand as future needs are dependent on the requirements of the client. Tenderers should ensure they have access to the quantity and type of vehicles necessary to deliver the requirements. All companies bidding on this contract will be expected to comply fully with all legislation in force in England and Wales before, during and post contract. The waste transfer note which fully complies with current legislation is to be retained by the service provider (for each address and job number which is presented by the subcontractor), as legal requirements. A facility for KWL to gain a copy of the original waste transfer note is required. Information technology/Finance A facility where waste transfer notes are provided on an electronic spread sheet is to be provided. This is to contain the following information which is to be reflected on the invoice. 1. Job Number 2. Address where sited 3. Purchase order number 4. Site contact details 5. If sub-contractor name of company 6. Size and type of skip and or skip reference 7. Type of waste 8. Amount of waste 9. WTN reference number 10. Date and time of Delivery, exchange and collection. Provision of Service Lead times - minimum requirement of next day (Monday - Saturday). Notice periods required - tenderers should indicate in the pricing schedule and Quality Questions where they can provide short notice delivery / collection e.g. 2 hours (this is expected to be an infrequent requirement). Orders will be set by the KWL purchasing team via email. Recycling Plan - tenderers should attach a copy of their recycling plan to their tender submission. Estimated annual spend of £138,000. Lot 3: Disposal of Fridges 1.3 Lot 3 - Disposal of Fridges This lot is for the provision of a Fridge Disposal Service. The disposal of Fridges is usually required as a result of house and site clearances carried out by KWL or it's approved sub-Contractors. It is anticipated that this Lot will be awarded to a sole supplier. The successful supplier must be able to provide a disposal facility with the HU1 - HU9 areas, to allow KWL Operatives and Sub-Contractors to deposit Fridges, the successful supplier must then be able to arrange for the disposal of the fridges in accordance with all relevant regulations. The Employees name and or Sub-Contractors name is to be checked against a current list of Employees and Sub-Contractors. The successful provider will need to be able to provide this service between the hours of 08:00am to 5:00pm Monday to Friday and 08:00am to 12:00pm on Saturday. A waste transfer note is to be retained by the supplier with copies provided when a new invoice for disposal is generated. The supporting details are required to be recorded to support the invoice: the employee name, KWL Job Number, address the waste originated from and vehicle registration number. Recycling Plan - tenderers should attach a copy of their recycling plan to their tender submission. A record should be kept of the quantity of fridges deposited through the contract. Estimated annual spend of £3,000 Lot 4: Sharps Disposal Service 1.4 Lot 4 - Sharps Disposal Service This lot is for the provision of a Sharps Disposal Service. The disposal of sharps is usually required as a result of house and site clearances carried out by KWL or it's approved Sub-Contractors. It is anticipated that this Lot will be awarded to a sole supplier. This does not include the supply of the Yellow UN Registered Sharps Boxes. The successful supplier must be able to provide a storage facility within the HU1 to HU9 areas, to allow KWL Operatives and Sub-contractors to deposit sharps containers when needed, the successful supplier must then be able to arrange for the disposal of the containers in accordance with all relevant regulations. The employee's badge number and name and or Sub-Contractors name is to be checked against a current list of Employees and Sub-Contractors. A waste transfer note is to be retained by the supplier with copies provided when a new invoice for disposal is generated. The successful provider will need to be able to provide a drop off service between the hours of 8:00am to 17.00 hrs Monday to Friday. A record should be kept of the quantity of sharps containers deposited through the contract. Estimated annual spend of £7,000.