Procurement Frameworks for RBKC Housing Management - Construction Professional Services

Description

Contract Award As a landlord RBKC is responsible for the repair, maintenance and good management of its buildings and housing stock RBKC is proposing to establish framework agreements for the provision of professional services that will enable it to meet these obligations. From time-to-time work is required to RBKC’s buildings and estates, due to ordinary wear and tear, the finite lifespan of the relevant parts, for compliance with the most up to date standards and regulations, and to otherwise ensure that its housing stock is safe, well managed, in good condition, and meets the needs of residents. To facilitate this work, professional and specialist advice is required to support the internal delivery teams. The proposed framework agreements are intended to ensure that when, during the coming years, RBKC finds that it is necessary to carry out works to a particular building or estate, arrangements will be in place to call-off and deliver the professional services that will support the safe, timely and cost-effective delivery of works. RBKC intends that the use of these framework agreements will produce economies of scale and administrative efficiencies, that will enable it to achieve greater value for money for the Council, and for its leaseholders. To that end, RBKC has divided the procurement into multiple lots so as to mitigate risk, foster competition in the market by promoting tender participation from small and medium size enterprises, and avoid single-supplier dependency. Lot 1: Multi-disciplinary Consultancy The framework agreement established under this lot will be used by RBKC to access and call-off a range of multi-disciplinary construction professional services, to support a variety of projects in Housing Management. Most of the services called off and delivered under the framework agreement for this lot will relate to major works programmes to RBKC housing stock. Works arising from the issue of a typical call-off package might include but are not limited to the following: - planned or cyclical maintenance including repairs and decorations of external fabric and internal communal areas. The scopes might also include various works to M&E elements, as part of wider major works packages; - Internal works to tenants homes e.g. Kitchen and bathrooms replacements; and - upgrades to fabric and services to meet the RBKC Net Zero commitments are to form part of these works. Suppliers appointed to this lot will usually be required to take the role of lead consultant managing overall service delivery, and other consultants as part of a wider project team. Typical services delivered under this lot might include, but are not limited to: Lead consultancy role Project and Programme Management Building surveying Contract Administration/ Employers Agent Quantity Surveying/Cost consultancy Feasibility studies, options appraisals, site investigations, technical reports Architectural and design services Environmental and Sustainability consultancy Building services (M&E) consultancy, including lifts Civil and structural engineering Principal Designer/CDM coordination Landscaping design Acoustic consultancy Façade engineer BIM consultancy (BIM Coordinator/Manager) Building safety compliance (e.g. Asbestos, Fire Safety) planned or cyclical maintenance including repairs and decorations of external fabric and internal communal areas. The scopes might also include various works to M&E elements, as part of wider major works packages Internal works to tenants homes e.g. Kitchen and bathrooms replacements upgrades to fabric and services to meet the RBKC Net Zero commitments are to form part of these works This lot will usually take the role of lead consultant managing overall service delivery, and other consultants as part of a wider project team. Typical services delivered under this lot might include but are not limited to: Lead consultancy role Project and Programme Management Building surveying Contract Administration/ Employers Agent Quantity Surveying/Cost consultancy Feasibility studies, options appraisals, site investigations, technical reports Architectural and design services Environmental and Sustainability consultancy Building services (M&E) consultancy, including lifts Civil and structural engineering Principal Designer/CDM coordination Landscaping design Acoustic consultancy Façade engineer BIM consultancy (BIM Coordinator/Manager) Building safety compliance (e.g. Asbestos, Fire Safety) Additional information: Estimated Lot Value - : £40,000,000 Lot 2: Building Services Engineer (M&E Consultancy) The framework agreement established for this lot will be used by RBKC to access and call-off a range of Mechanical and Electrical Design Services on projects that typically involve: - replacement or repair of any mechanical and electrical assets including but not limited to: heating systems, door entry systems, lifts, ventilation systems, gas and electrical supply and distribution, security and alarms, communications networks, pumps, tanks, fire detection and protection and lighting; and - other works that must be completed on a regular basis e.g., servicing and testing requirements set out in law or maintenance terms where specialist input will be required. The services required to be delivered under this lot will include Technical advice Specialist surveys Feasibility studies Specialist design Technical specifications Cost consultancy Contract management Project management Additional information: Value excluding VAT: £20,000,000 Lot 3: Structural Engineers he framework agreement established under this lot will be used by RBKC to access and call-off services where any planned works may involve the expertise to investigate the structural elements to ensure structural integrity and building safety is maintained in line with current legislation. Typical projects where the framework agreement under this lot may be required could include: Structural remedial works e.g. adding wind posts to walkway parapets, remedial works following the subsidence and introduction of new movement joints to large areas of existing brickwork. The services required to be delivered under this lot include: Structural integrity tests, analysis, advice Structural design and remedial specifications Feasibility reports Calculating the loads and stresses of the construction Site surveys and investigations Provide reasons for and solutions to cracking, other structural issues Additional information: Value excluding VAT: £2,500,000 Lot 4A: Fire Safety Consultancy - Fire Engineer Fire Safety - Consultancy / Fire Engineer The framework agreement established under this lot will be used by RBKC to access and call-off specialist expertise in relation to the fire safety aspects of works to RBKC Housing property portfolio, to ensure the safety and regulatory compliance of the buildings. The projects for which this framework agreement may be used might include design, specification development of the fire safety projects such as suppression systems fire alarms, detection systems, ventilation, means of escape, compartmentation strategies. The services required to be delivered under this lot include: FRAEW (PAS 9980) Fire Compartmentation survey, Fire stopping inspections Fire Strategy/Design development and review Fire safety technical advice and guidance Feasibility studies Building safety case development/building safety act advice Additional information: Value excluding VAT £3,500,000 Lot 4B: Fire Safety Consultancy - Fire Risk Assessments The framework agreement established under this Lot will be used by RBKC to access and call-off the provision of competent and compliant fire risk assessments across RBKC’s property portfolio as per the RBKC Fire Risk Assessment (FRA) Process. The services required under this lot include FRAs Type 1, 2, 3 ,4 FRA reviews, auditing/appraisal Methodology as detailed in PAS 79-2 for residential buildings, and PAS 79-1 Additional information: Value excluding VAT: £2,000,000 Lot 4C: Fire Safety Consultancy - Fire Door Inspections The framework agreement established under this lot will used by RBKC to access and call-off services relating to regulatory fire door inspections requirements as outlined in regulation 10 of the Fire Safety (England) Regulations 2022 The services required under this lot include: Undertaking annual checks of flat entrance doors Quarterly checks of all communal fire doors Additional information: Value excluding VAT: £1,500,000 Lot 4D: Fire Safety Consultancy - Waking Watch he framework agreement established under this lot will used by RBKC to access and call-off Waking Watch services that might be required as a protective measure for residential buildings to ensure the safety and welfare of residents. Typically, these services will be located in blocks where cladding or faulty fire alarm systems may be of concern and prior to its remediation. The waking watch services will include: Pro-activeness and vigilance to notice any changes which may compromise safety at their respective sites Responsive presence to fire safety issues and hazards- continuous monitoring and control, and reporting to Client Fire identification and alerting residents. evacuation management Fire service liaison Additional information: Value excluding VAT: £1,000,000 Lot 5: PAS 2035 Retrofit Services The framework agreement under this lot used by RBKC to access and call-off specialist services for retrofit projects where the PAS 2035 specification and guidance compliance is mandatory (e.g. SHDF Funding). The services required under this lot include: Retrofit Advisor Retrofit Coordinator Retrofit Assessor Retrofit Evaluator Additional information: Value excluding VAT: £3,000,000 Lot 6: Principal Designer & CDM The framework agreement established under this lot will be used by RBKC to access and call-off services required by a Principal Designer as defined within the Construction (Design and Management) Regulations 2015. This lot has been included to ensure we can maintain a separation of duties throughout the life of a project. The services required to be delivered under this lot include: Collation of all existing health and safety information for the project, including but not limited to fire risk assessments, environmental impact assessments, asbestos surveys and registers, risk registers and health and safety file. Assisting the client in developing the pre-construction information, for the project lead, lead designer, this may be in full or partial. Attending site and carrying out random health and safety inspections. Reviewing health and safety documentation, ensuring it is site tailored and for use. Additional information: Value excluding VAT: £5,000,000 Lot 7: Clerk of Works he framework agreement established under this lot will be used by RBKC to access and call-off services relating to the monitoring of works for compliance with approved drawings and specification, ensuring they are constructed in accordance with the relevant regulations and achieve agreed quality of works. The services required under this lot include: Monitoring and reporting progress against the programme. Assessing whether the works on site comply with legal requirements such as health and safety legislation. Assessing whether the works on site are being carried out in accordance with the contract documents. Monitoring site conditions to ensure that work is undertaken in accordance with manufacturers recommendations. Identifying defects and suggesting ways to correct them liaising with other construction staff, such as contractors, engineers and surveyors monitoring. Providing sign-off for work and key stages during construction and handover. two.2.5) Award criteriaII.2.5) Award criteria Price is not Additional information: Value excluding VAT: £2,000,000 Lot 8: Asbestos Consultancy The framework agreement established under this lot will be used by RBKC to access and call-off services where specific advice, project management, guidance and technical services are required in relation to asbestos management of RBKC Housing property portfolio. The services required under this lot include: Asbestos Management surveys Refurbishment and Demolition Surveys Re-inspection Surveys based on the existing Management Survey. Sample Analysis. Air Monitoring and Clearance Testing. Production of Asbestos Management Plans General advice regarding asbestos e.g. Maintenance, management, removal strategies and methodologies. Additional information: Value excluding VAT: £2,000,000 Lot 9: Strategic Estates Management Consultancy The framework agreement established under this lot will be used by RBKC to access and call-off a range of services relating to Strategic Estate Management matters, including the use, management, acquisition, disposal and development of land and property in order to efficiently manage the stock and identify savings and opportunities to generate income from land and buildings. The services required under this lot include: Asset Valuation Option Appraisals Acquisitions Disposals