Refurbishment and Repairs to Vacant Properties (Voids)

Description

Swindon Borough Council has a housing stock of approximately 10,500 properties across the Borough, of which approximately 600 properties are void each year. Vacant properties may require refurbishment, general maintenance, repair and or improvements to return them for re-letting in line with Swindon’s Re-let Standard. The works can range from minor repairs to major capital works requiring full property renovation, depending on the age of the property and condition upon return. These works are carried out by a combination of external contractors, and the Council's in-house maintenance team. --- The Council intends to appoint two Contractors to carry out refurbishment and repairs to vacant properties (Voids) in the Council's housing stock as properties are vacated. The estimated number of properties included in this contract will be 390 to 480 per year. The in-scope housing stock: • consists mainly of one, two, three and four bedroom houses, and one and two bedroom flats, maisonettes and cottages, and one, two and three bedroom bungalows • includes six blocks of multi-storey flats above three storeys • are 85% estate based and within six miles radius of Swindon town centre, with the remainder in rural areas within a fifteen mile radius, • are mainly of traditional construction but a number of other types of construction exist. --- For this contract, housing stock will be divided into two area based lots with one contractor appointed to each Lot. The division of properties is roughly equal across the two Lots. --- The contract form will be the JCT Measured Term Contract 2016. --- The NHF Schedule of Rates will be used. --- The initial contract term will be three years, with an optional one year extension. Lot 1: Lot 1 = North of Swindon (excluding Stratton area) + West Swindon (SN5 postcode) Provision of the services described above to properties in north (excluding Stratton area) and west Swindon (SN5 postcode). Approximately 4,602 in-scope properties are located in the Lot 1 area, and the Council estimates that approximately 200 to 250 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 1 over four years is £9,249,458, based on estimated values of £1.7m to £2.4m per year. --- The appointed contractor will be required to carry out refurbishment and repairs to vacant properties (Voids) in Lot 1 of the Council's housing stock as properties are vacated. Vacant properties may require refurbishment, general maintenance, repair and or improvements to return them for re-letting in line with Swindon’s Re-let Standard. The works can range from minor repairs to major capital works requiring full property renovation, depending on the age of the property and condition upon return. --- The works may include and not be limited to: • General property repairs and upgrades requiring all trades and professions to internal and external parts of the property, including outbuildings and garden landscaping requirements, • Bathroom or kitchen servicing, • Bathroom or kitchen replacements, • Heating and electrical installations, remedial works and upgrades to include repair, maintenance or replacement of Solar PV panels and related systems and EV charging points. Provision of statutory and compliancy documentation, • Plastering works, • Groundworks, • Thermal upgrades, • UPVC/aluminium glazing and door repair or replacements as required, • Carpentry work to include internal door and internal FD30 replacements, • Roofing works, rainwater goods, fascias, soffits, • Full or part re-decoration, • Minor structural works, remedial repairs and making good, • Fire damage to properties, this can vary from simple minor repairs, making good, to much more extensive and intrusive works, • Provision of various flooring types i.e. carpets, Polysafe/Altromarine or equivalent and approved non-slip vinyl floor coverings as required, • Surveying properties and providing recommendations of works required, • Property clearance and garden clearance including disposal, • Provision of environmental cleans, needle sweeps and pest control where required, • Provision of specialist damp treatment work, • Provision of welfare adaptations where necessary, • Clearance and thorough clean of property before return of keys, • refurbishment works to properties purchased by Swindon Borough Council on the open-market to add to the Council’s housing stock to ensure these meet the necessary standards to enable letting by the Council. Lot 2: Lot 2 = South of Swindon and also Stratton area Provision of the services described above to properties in south Swindon and the Stratton area. Approximately 4,195 in-scope properties are located in the Lot 2 area, and the Council estimates that approximately 187 to 230 properties will be included in this Lot per annum. The volume is expected to increase year on year, as described in the procurement documents. The estimated value of Lot 2 over four years is £8.537,961, based on estimated values of £1.6m to £2.2m per year. --- The appointed contractor will be required to carry out refurbishment and repairs to vacant properties (Voids) in Lot 2 of the Council's housing stock as properties are vacated. Vacant properties may require refurbishment, general maintenance, repair and or improvements to return them for re-letting in line with Swindon’s Re-let Standard. The works can range from minor repairs to major capital works requiring full property renovation, depending on the age of the property and condition upon return. --- The works may include and not be limited to: • General property repairs and upgrades requiring all trades and professions to internal and external parts of the property, including outbuildings and garden landscaping requirements, • Bathroom or kitchen servicing, • Bathroom or kitchen replacements, • Heating and electrical installations, remedial works and upgrades to include repair, maintenance or replacement of Solar PV panels and related systems and EV charging points. Provision of statutory and compliancy documentation, • Plastering works, • Groundworks, • Thermal upgrades, • UPVC/aluminium glazing and door repair or replacements as required, • Carpentry work to include internal door and internal FD30 replacements, • Roofing works, rainwater goods, fascias, soffits, • Full or part re-decoration, • Minor structural works, remedial repairs and making good, • Fire damage to properties, this can vary from simple minor repairs, making good, to much more extensive and intrusive works, • Provision of various flooring types i.e. carpets, Polysafe/Altromarine or equivalent and approved non-slip vinyl floor coverings as required, • Surveying properties and providing recommendations of works required, • Property clearance and garden clearance including disposal, • Provision of environmental cleans, needle sweeps and pest control where required, • Provision of specialist damp treatment work, • Provision of welfare adaptations where necessary, • Clearance and thorough clean of property before return of keys, • refurbishment works to properties purchased by Swindon Borough Council on the open-market to add to the Council’s housing stock to ensure these meet the necessary standards to enable letting by the Council.