Invitation to Tender for Telephone Kiosk Security

Description

1. Background Ripon City Council in September 2024 became the owner of three of the four Red K6 Series telephone kiosks from BT as part of the adopt a kiosk scheme. The telephone equipment has been removed from the kiosks, leaving them empty at this present time. The telephone kiosks appear structurally sound and Ripon city council have resolved to restore these to allow them to be used for the benefit of the community, in partnership with other community organisations. All the telephone kiosks are registered with Historic England and have a Grade II listing, therefore it will be vital that any restoration is complete using compliant materials and ensuring it does not erode their special interest. 2. Our requirements Secure Telephone Kiosks (Locking Mechanism) The initial phase of the restoration is undertaking necessary security work to protect the kiosks against vandalism or further damage. We will require each kiosk to be fitted with a smart / electronic Lock. The mechanism should be able to be programmed and/or activated remotely to secure each telephone kiosk independently at different times of the day. This work will need to be carried out in coordination with the glazing company, currently also under tender. We expect the tender to include: • A review of survey to provide options to fulfil our requirements • Provision of all materials for the locking mechanism, using recognised and certified parts only • Installation and testing of all materials We are looking for a reputable and qualified company who can provide us with value for money. 3. How we would like you to respond to this Tender. We welcome tender responses from all qualified companies. We would like the process to be as easy as possible and as such, we are not using an application form. When responding to the tender, please submit written plans, which include how you intend to remove and dispose of the equipment and fencing, if applicable. Your response should detail how you will approach each of the areas outlined in our requirements and the associated costs. We also need information about your organisation, including your contact details, insurance information and references / information of 3 similar works completed for other clients. Please return the following documentation via email to admin@riponcity.gov.uk for the attention of the Chief Officer. 1. Signed Tender Response detailing your proposed works; 2. Signed Pricing Schedule/detailed cost template for the contract; 3. Signed Certificate of canvassing and non- collusive tendering (see appendix 2); 4. Organisation information including 3 references for similar works, contact details and insurance provision. The Council does not bind itself to accept the lowest bid or any quotation.