Weston College ~ Planned Preventative and Maintenance Services

Description

The successful Supplier will be required to provide planned preventative and maintenance services (mechanical, electrical and building fabric) for Weston College Group. Lot 1: The contract being tendered is for an initial period of three years from 1 June 2023 until 31 May 2026, with the opportunity to extend for a further period of two years at the discretion of the College governing body. The value is in the region of £300K per annum. The College has multiple campuses and the scope of this contract initially includes: •Knightstone Campus, Knightstone Road, Weston-super-Mare, BS23 2AL •Conference & Events Centre, Knightstone Road, Weston-super-Mare, BS23 2AL •The Workshop, South Terrace, Weston-super-Mare, BS23 2AT •Law & Professional Services Academy, (Old Arosfa Hotel), Lower Church Road, Weston-Super-Mare, BS23 2AQ •Winter Gardens, UCW & IEI, South Parade, Weston-super-Mare, BS23 1AJ •Lauriston Hotel, 6-12 Knightstone Road, Weston-Super-Mare, BS23 2AN •Weston Bay, 2 Clevedon Road, Weston-super-Mare, BS23 1DG •Loxton Campus, Loxton Road, Weston-super-Mare, BS23 4QU •Health & Active Living Centre, Loxton Road, Weston-super-Mare, BS23 4QU •South West Skills Campus, 393 Locking Road, Weston-super-Mare, BS22 8NL (incorporates five buildings housing Engineering, Construction, Motor Vehicles, Apprenticeships, External contracts, IT and Computing) •Construction Training Centre, Locking Head Drove, Weston-super-Mare, BS23 7NA •Animal Management Education Centre (Opening January 2020), Puxton Park, Cowslip Lane, Hewish, BS24 6AH •Bristol Training Institute, 12 Colston Avenue, Bristol, Avon, BS1 4ST Due to the nature of the College building programme, the maintenance arrangements need to be integrated, enabling the College to continue to undertake its core business. It should be borne in mind that all equipment fitted during any new building work will be under warranty, covered and maintained by the installing contractor for the first year. As part of the contract submission the College also requires the Supplier to supply a competitive agreed day work rate for both normal and out of hours working. The contract is fixed price and any variations to the contract that are requested by the Client should be invoiced at an agreed rate and should be calculated on an hourly rate per employee, as required to carry out the variation to the satisfaction of the contract supervising officer. Whilst the monthly charge will represent the fixed cost, a reconciliation will take place monthly to reconcile the actual tasks worked within the contract. If the tasks worked are less than those invoiced a credit will be required by the College. The College requires that the tendered amount of tasks are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a functioning premises that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications and the frequency of tasks is as detailed within the tender are achieved. Note: bidders should ensure that adequate contract supervision is allowed for within their proposals. Lot 1: The contract being tendered is for an initial period of three years from 1 June 2023 until 31 May 2026, with the opportunity to extend for a further period of two years at the discretion of the College governing body. The value is in the region of £300K per annum. The College has multiple campuses and the scope of this contract initially includes: •Knightstone Campus, Knightstone Road, Weston-super-Mare, BS23 2AL •Conference & Events Centre, Knightstone Road, Weston-super-Mare, BS23 2AL •The Workshop, South Terrace, Weston-super-Mare, BS23 2AT •Law & Professional Services Academy, (Old Arosfa Hotel), Lower Church Road, Weston-Super-Mare, BS23 2AQ •Winter Gardens, UCW & IEI, South Parade, Weston-super-Mare, BS23 1AJ •Lauriston Hotel, 6-12 Knightstone Road, Weston-Super-Mare, BS23 2AN •Weston Bay, 2 Clevedon Road, Weston-super-Mare, BS23 1DG •Loxton Campus, Loxton Road, Weston-super-Mare, BS23 4QU •Health & Active Living Centre, Loxton Road, Weston-super-Mare, BS23 4QU •South West Skills Campus, 393 Locking Road, Weston-super-Mare, BS22 8NL (incorporates five buildings housing Engineering, Construction, Motor Vehicles, Apprenticeships, External contracts, IT and Computing) •Construction Training Centre, Locking Head Drove, Weston-super-Mare, BS23 7NA •Animal Management Education Centre (Opening January 2020), Puxton Park, Cowslip Lane, Hewish, BS24 6AH •Bristol Training Institute, 12 Colston Avenue, Bristol, Avon, BS1 4ST Due to the nature of the College building programme, the maintenance arrangements need to be integrated, enabling the College to continue to undertake its core business. It should be borne in mind that all equipment fitted during any new building work will be under warranty, covered and maintained by the installing contractor for the first year. As part of the contract submission the College also requires the Supplier to supply a competitive agreed day work rate for both normal and out of hours working. The contract is fixed price and any variations to the contract that are requested by the Client should be invoiced at an agreed rate and should be calculated on an hourly rate per employee, as required to carry out the variation to the satisfaction of the contract supervising officer. Whilst the monthly charge will represent the fixed cost, a reconciliation will take place monthly to reconcile the actual tasks worked within the contract. If the tasks worked are less than those invoiced a credit will be required by the College. The College requires that the tendered amount of tasks are worked at all times and the successful Supplier is expected to have a system in place to cover for both planned and unplanned leave. The basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a functioning premises that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications and the frequency of tasks is as detailed within the tender are achieved. Note: bidders should ensure that adequate contract supervision is allowed for within their proposals.