Multi-Party Framework Agreement for Design Consultancy Services (in 5 Lots) for Letterkenny Institute of Technology (LYIT) for projects with estimated construction value >€1,000,000.

Description

LYIT intends to establish a number of Multi Party Framework Agreements for design consultants as separate disciplines in five Lots. The design consultants will act together as multi-disciplinary design teams for various projects and for other design related requirements arising within a 4 year period from the establishment of the Framework in 2021. Expressions of Interest are invited from each of the following: Lot 1 - Architectural Design Services; Lot 2 - Quantity Surveying Services; Lot 3 - Civil/Structural Engineering Design Services; Lot 4 -Mechanical and Electrical Engineering Design Services; Lot 5 – Project Supervisor Design Process Services (PSDP). Each consultant will be engaged directly by LYIT and once appointed will work as part of a team with the other consultant disciplines under the leadership of the project Architect or other consultant as appropriate. Lot 1: Architectural Design Services Incl. Specialist Skills a) The Architect will be the design team leader (unless noted otherwise at mini-competition stage) b) The Architect will be required to provide all of the professional architectural services, including specialist skills of Fire Engineering Design Services, Landscape Architectural Design Services, Sports Pitch Design, Planning Consultancy Services, Environmental Consultancy Services, Archaeological Services and Conservation Architectural Design Services, Acoustic Consultancy Services, and Traffic and Transportation Engineering Services, as necessary to comply with the requirements of each Design Brief including all post contract supervision as necessary to ensure the satisfactory completion of the project(s). c) Architectural Services shall also include, inter alia, the following services: i. The preparation, submission and attainment of all statutory approvals as may be required including: (a) Disability Access Certificates; (b) Planning Approvals; and (c) Fire Certificate. The Institute will pay all Local Authority Fees & Contributions associated with obtaining required statutory approvals. ii. Unless otherwise nominated the Architect will provide all of the services associated with the Assigned Certifier under the Building Control (Amendment) Regulations 2014 and will provide the Design Certificate(s) associated with same. iii. All landscaping and planting design. iv. Preparation, assessment and recommendation of Works Contractors and tenders in conjunction with the other members of the design team. v. Recruitment and employment of a project Clerk of Works. The Institute will reimburse all costs associated with the Clerk of Works appointment. Lot 2: Quantity Surveying Services Incl. Specialist Skills a) Quantity Surveying Services shall include all the professional services in the area of Quantity Surveying as necessary to comply with the requirements of the Tender Documentation and Design Brief, together with such post contract supervision as required to ensure the satisfactory completion of the project. b) Quantity Surveying Services shall also include, inter alia, the following services: i. The provision of full cost planning, value engineering and budget management Services. The Tender Pricing Document will incorporate full Bills of Quantities associated with all M&E Services. The Quantity Surveyor will be required to exercise full responsibility for all pre and post contract cost control and final account settlement associated with all specialist works including M&E Services. ii. Assessment of Works Contractors in conjunction with the other members of the design team. Lot 3: Civil/Structural Engineering Design Services Incl. Specialist Skills a) The Civil/Structural Engineer shall provide the professional services in the area of Civil/Structural engineering as necessary to comply with the requirements of the Tender Specification and Design Brief, together with such post contract supervision as required to ensure satisfactory completion of the project. b) Structural Engineering Services shall also include, inter alia, the following services: i. The procurement, supervision, reporting and dissemination of site investigations, structural/dimensional surveys and the like as necessary for the design and construction of the proposed works. The Institute will pay the costs of associated specialist contractors/surveys and related exploratory/intrusive investigations and opening up as required. ii. Such additional engineering presence on site during critical structural activities and stages as necessary to ensure full compliance with the works requirements, specifications and quality standards. iii. Assessment of Works Contractors in conjunction with the other members of the design team. Lot 4: Mechanical & Electrical Engineering Design Services a) The M&E Engineer shall provide the professional services in the area of Mechanical and Electrical engineering as necessary to comply with the requirements of the Tender Specification and Design Brief, together with such post contract supervision as required to ensure satisfactory completion of the project. b) M&E Services shall also include, inter alia, the following services: i. Undertaking as part of the combined Stage 1 and 2a, of a comprehensive survey of all existing mechanical, electrical, and associated services and plant in their entirety to include all underground services associated with the proposed works. Surveys shall establish the condition of all existing plant and distribution, capacity to service refurbished areas, potential for energy savings, services rationalisation and the scope of required remedial works. Existing services drawings and safety files will be made available to assist with this survey but cannot be relied upon in terms of their accuracy or completeness. ii. Prepare LEED/BREEAM or similar assessments as appropriate and required. iii. Assist with undertaking appraisals in connection with maximising energy reduction and sustainability requirements. iv. Prepare and make application for a Building Energy Rating (BER) Certificates as required. v. Assist the Quantity Surveyor with advice on the budgeting and associated cost implications of M&E services during all project stages. vi. Assessment of Works Contractors in conjunction with the other members of the design team. Lot 5: Project Supervisor Design Process Services a) The PSDP shall perform all the duties of PSDP under the Health and Welfare at Work (Construction) Regulations 2013 (S.I. No. 291 of 2013) and any subsequent amendment thereto (the Construction Regulations) for the project comprising the works. Tenders shall include for performing all such duties associated with undertaking the role of PSDP. b) PSDP Services shall also include, inter alia, the following services: i. The PSDP will have responsibility for coordinating copying and circulating existing Safety Files including as built drawings, specifications and the like to the remainder of the design team for the purposes of progressing the design. The Institute will reimburse the PSDP for the cost of copying any hard copy files where electronic copies do not exist. The PSDP shall ensure that all information in relation to the Works is fully assimilated into each existing Safety File for individual Buildings impacted by the works. ii. Assessment of the overall completeness of the updated Safety Files in conjunction with the remainder of the design team and coordinating issue of same with the PSCS to the Institute. iii. Assessment of Works Contractors in conjunction with other members of the design team and Estates Office with particular reference to competence to act as Project Supervisor Construction Stage.