RM1043.8-1-Crown Prosecution Service FCT Discovery and Phased Delivery Digital CapabilityPR2023_070

Description

Summary of work The Crown Prosecution Service (CPS) is undergoing a significant amount of transformational change as well as managing a large portfolio of change within its mission critical legacy systems. The work under this procurement will be to support the Digital and Information Directorate (DID) Future Casework Tools Programme providing expertise to deliver Digital capability for Discovery and phased Delivery development. Digital Case File (DCF) is a joint police and CPS initiative the with unprecedented buy in providing a once in a generation opportunity to update and streamline case preparation focusing on quality and efficiency. It seeks to move CPS and policing from completing and sharing document-based forms to a fully digital exchange of case file information improving police file quality. It will enable policing and CPS to achieve faster end to end justice and provide insightful management information. It will lead to more effective case progression, swifter routing of cases at the pre charge stage and reduce the number of times a case is referred back to the police for further and better information. DCF also unlocks future opportunities by providing structured data, rather than information contained within documents. This gives additional potential for more streamlining and to build on the changes made to the user interface via development in the CPS Case Management System (CMS) under the Future Casework Tools Programme. DCF is currently being developed as an integrated CMS solution by the incumbent supplier, in-line with the design principles and delivery approach of the existing platform. The Discovery seeks to understand if there is another way to deliver the capability. The existing DCF development will need to continue alongside the Discovery. Where the supplied staff will work North East England Where the supplied staff will work North West England Where the supplied staff will work Yorkshire and the Humber Where the supplied staff will work East Midlands Where the supplied staff will work West Midlands Where the supplied staff will work East of England Where the supplied staff will work London Where the supplied staff will work South East England Where the supplied staff will work South West England Where the supplied staff will work Wales Why the work is being done CPS are undertaking considerable digital transformation activity with a view to ensuring that we develop the right next generation technology solutions (and supporting supply chain) for CPS core business operations. CPS have launched a FCT programme that will shape our most critical system infrastructure over the years ahead and transition to a new operating model and supporting supplier landscape. Current FCT tools will be coming to an end of the critical stage of options identification and technical roadmap development and we are now starting to see the demand for Discovery and Alpha Digital Capability developments over the remainder of the FY and need for supplier(s) to be in place to support this activity and possible further activity identified over the remainder of the FY that we expect to call off on a Phased approach (Discovery, Alpha etc). Bidders should note that only the initial Discovery is guaranteed with any further commission being an option for the buy to commission through this Contract. CPS will need to deploy the right level of discovery, alpha and beta development capability to support the FCT pipeline commissions and the successful bidder would be one of (not exclusive) the commercial vehicles to meet the FCT requirements as they arise. We see the FCT Discovery and Alpha Digital Capability supplier providing development, architectural (technical, service and solution) , business analyst and subject matter expertise as required and the successful bidder would be expected to mobilise quickly to support “Sprint” or “Stage” capability to support delivery of the programme at pace. The business problem Problem to be solved We will need a capability to support the FCT programme of activity for discovery and Alpha stages of digital capability development but at this point we have the following initial requirement that we will assess bidder capability against. Initial Discovery “Receiving Cases from Police” - Background Digital Case File (DCF) is a joint police and CPS initiative the with unprecedented buy in providing a once in a generation opportunity to update and streamline case preparation focusing on quality and efficiency. It seeks to move CPS and policing from completing and sharing document-based forms to a fully digital exchange of case file information improving police file quality. It will enable policing and CPS to achieve faster end to end justice and provide insightful management information. It will lead to more effective case progression, swifter routing of cases at the pre charge stage and reduce the number of times a case is referred back to the police for further and better information. DCF also unlocks future opportunities by providing structured data, rather than information contained within documents. This gives additional potential for more streamlining and to build on the changes made to the user interface via development in the CPS Case Management System (CMS) under the Future Casework Tools Programme. DCF is currently being developed as an integrated CMS solution by the incumbent supplier, in-line with the design principles and delivery approach of the existing platform. The Discovery seeks to understand if there is another way to deliver the capability. The existing DCF development will need to continue alongside the Discovery. What are they being asked to deliver? We are asking the supplier to investigate how CPS and policing can move from completing and sharing document-based forms to a fully digital exchange of case file information improving police file quality. The aim is to create a more effective case progression, swifter routing of cases at the pre charge stage and reduce the number of times a case is referred to the police for further and better information. We would also like the supplier to investigate how we might provide more structured data, rather than information contained within documents. The people who will use the product or service User type: Members of CPS Definition: Relevant Members of CPS Work done so far This a Discovery Stage Project Which phase the project is in Discovery Existing team David Davies Commercial Lead Anthony Hull Technical Lead Address where the work will be done Remote working, but may need access to CPS offices Working arrangements Remote working, but may require face to face meetings in CPS offices Security and vetting requirements Security Check (SC) Latest start date 31 July 2023 Expected contract length Contract length: 0 years 6 months 0 days Optional extension: 0 years 3 months 0 days Budget Indicative maximum: £900000 Indicative minimum: £200000 Further information: These Price are inclusive of VAT at 20% Contracted out service or supply of resource? Contracted out service: the off-payroll rules do not apply Terms and acronyms Term or acronym: CPS Definition: Crown Prosecution Service Term or acronym: FCT Definition: Future Casework Tools Term or acronym: DCF Definition: Digital Case File