NP604922 Strategic Asset Management System

Description

The requirement for this new Framework and Main Call-Off Contract is driven by the need to change from the existing Estates Asset Management System (EAMS) and Capital Planning System (CPS) to a proposed new Strategic Asset Management System (SAMS). SAMS will combine the functionality of both EAMS and CPS with additional functionality and future-proofing and would have many more technical capabilities than the existing EAMS and CPS are able to deliver and would ensure it can fulfill the reporting and functionality requirements as set out in the Business Case. Implementing SAMS will ensure that the provision of an asset management system meets the current and future requirements associated with the management of the NHSScotland estate through planning and managing NHS property. As part of developing the procurement strategy at the beginning of this process, the decision was taken to adopt a Restricted Process. Approval is sought for the standstill and award of Framework and Main Call-Off Contract to Micad Systems (UK) Ltd. An ITT for the requirement was published via a Restricted process to 6 suppliers following the scoring and evaluation of 21 suppliers who submitted a bid via the SPD process. The ITT was released to the market via the Public Contracts Scotland-tender (PCS-t) portal in May 2022 and 2 bids were received. This followed the withdrawal of 4 companies that considered that they did not have the capacity to provide bids. An evaluation process followed, whereby written tender response, presentation and question and answer sessions were all evaluated. One bidder was deemed not to meet our stated mandatory requirements, so were withdrawn from the tender process, leaving a single bidder.