CO0419 Procurement of Insurance Policies by Essex County Council

Description

Essex County Council seeks to procure the following Insurance services, through an Open procedure procurement exercise: Lot 1: Property Insurance (comprising buildings and contents that the Council are responsible for and includes maintained schools) Lot 2: Motor Insurance (comprising general fleet and waste vehicles) Lot 3: School Journeys (travel) Insurance (for all maintained schools. The policy covers all authorised personnel on official schools trips for personal accident and travel.) Lot 4: Engineering Inspection Insurance (for all relevant plant in ECC buildings and maintained schools.) Each Lot will be awarded to a single supplier for the contract duration. Each contract will be for an initial term of 3 years (commencing 1st April 2025), with an option to extend for up to a further 2 years (12 month increments each). Bidders must also note that the contracts are for provision of Insurance Policy Services only. The Council's broker service is contracted to a third party provider who are supporting this tender procedure. Lot 1: Combined Property Insurance Property insurance for all buildings and contents that the Council is responsible for, including maintained schools (the policy also covers Business Interruption) for a period of 3 years with the option to extend for a further 2 periods of 12 months. Bids will be assessed on a 60:40 basis for price:quality (of which 5% of the quality score will assess social value) in accordance with the evaluation and award criteria set out in the tender documents. All evaluation and award criteria are set out in the tender documents. Bidders are required to undertake their own due diligence. Any errors must be raised prior to tender submissions and will be clarified by the Authority. Lot 2: Motor Insurance (comprising general fleet and waste vehicles) Motor insurance for vehicles within our general fleet and waste fleet for a period of 3 years with the option to extend for a further 2 periods of 12 months. Bids will be assessed on a 60:40 basis for price:quality (of which 5% of the quality score will assess social value) in accordance with the evaluation and award criteria set out in the tender documents. All evaluation and award criteria are set out in the tender documents. Bidders are required to undertake their own due diligence. Any errors must be raised prior to tender submissions and will be clarified by the Authority. Lot 3: School Journeys (travel) Insurance School Journey (travel) insurance for all maintained schools. The policy covers all authorised personnel on official schools trips for personal accident and travel for a period of 3 years with the option to extend for a further 2 periods of 12 months. Bids will be assessed on a 60:40 basis for price:quality in accordance with the evaluation and award criteria set out in the tender documents. All evaluation and award criteria are set out in the tender documents. Bidders are required to undertake their own due diligence. Any errors must be raised prior to tender submissions and will be clarified by the Authority. Lot 4: Engineering Inspection Insurance Engineering Inspection insurance services. This is a statutory requirement to comply with Health & Safety legislation. The inspection contract covers all relevant plant in ECC buildings and maintained schools for a period of 3 years with the option to extend for a further 2 periods of 12 months. Bids will be assessed on a 70:30 basis for price:quality in accordance with the evaluation and award criteria set out in the tender documents. All evaluation and award criteria are set out in the tender documents. Bidders are required to undertake their own due diligence. Any errors must be raised prior to tender submissions and will be clarified by the Authority.