RES/IT/Internal Audit Management System

Description

Renew an existing contract with IDEAGEN for the Pentana Audit Management System for 2 year + 1 further year pending BCC financial situation after two years. The current audit management system facilitates compliance of Internal Audit work to the requirements of the mandatory public sector internal audit standards. In addition, it is the tool used to support management with tracking progress towards improvement actions agreed following internal audit work. The IDEAGEN system is not the most efficient but it serves these two very important purposes well enough to continue using it. Ideally we were hoping to go to market for a new system but this would incur additional cost in the first year for a new system, implementation costs, data transfer costs, training costs etc - all of which can be avoided if we extend the current contract. Given the spend controls in place we have therefore decided not to replace the current system but to continue to use our current system. Windfall income planned for use in procuring and implementing a new system will now be passed to finance to support the current corporate financial position. This cannot be delayed to future years becayse we have already reduced licences down to a minimum in the team. Licence costs are covered by the team budget. Licences run slightly out of sync with te contract - running til July each year. The impact of this not being approved in adverse because This tool is essential for the council to support that improvement action tracking and implementation performance informs the statutorily required Annual Audit Opinion by the Chief Internal Auditor.