Award of A4 Accounts Payable Officer

Description

We are looking for 1 One A4 Accounts Payable Officer to join the Financial Operations Division within the Financial Management Directorate. The contract is expected to run from the 17th November 24 to the 17th January 25 with an optional 2 month extension beyond that.The Accounts Payable, Compliance and Vendor Maintenance Branch is one of three branches in Financial Operations Division, in Financial Management Directorate. Financial Operations Division is responsible for the operation, support and development of the corporate Scottish Government finance system, SEAS (Oracle Financials), and a number of smaller systems, and provision of related services.The Accounts Payable and Vendor Maintenance Branch consists of three teams, and there will be the opportunity to work flexibly depending on workloads. The branch works in a fast paced environment, to help deliver the 2008 Ministerial commitment to pay all suppliers within 10 working days.The Branch is responsible for invoice processing, dealing with non-compliant invoices, remittance/ payment queries and management of vendors on Oracle. The branch has fifteen staff headed by a C1.Main duties1. Ensure all invoices and credit notes received are registered/processed within 2 working days2. Process invoices in accordance with the requirements to achieve the Ministerial 10 day payment target3. Ensure compliance with all audit requirements, in particular the treatment of copy invoices ensuring that supplier statements are obtained as confirmation of non-payment4. Ensure that non-compliant invoices have the correct holds and distributions applied and when matching ensure that those holds are lifted and the invoice status is validated5 .Advise internal and external stakeholders on any payment queries via our Accounts Payable mailbox or through our iFIX system.6. Prioritise and organise accounts payable tasks in a changing environment to ensure that strong payment performance is achieved7. Build and maintain good customer service and working relationships across the Scottish Government community to ensure that accounts payable processes are understood and followed accurately and timeously.8. Use current and future Scottish Government finance systems to manage and process information and assist in its storage, retrieval and presentation.Normal place of work is Victoria Quay, Edinburgh.The role requires use of the office to support key business requirements.Flexible time - 35 hours per week.Competencies• Self-Awareness• Team Work• Information Management• Customer ServiceEssential Criteria1. Ability to review and manage data, and carry out agreed processes accurately, with knowledge of sound financial management principles.2. Good IT Skills, especially Microsoft Word, Excel and ERDM3. Ability to communicate effectively both orally and in writing with colleagues and stakeholders4. Ability to organise and prioritise your own work.Previous experience of working in a finance related role is essential.Current BPSS certificate in line with standard Scottish Government policy.Off-payroll working rules (IR35) are anticipated to apply.Closing date Friday 8th November 24.