Contract for Waste Collection, HWRC and Material Management and Street Cleansing Services

Description

Southend-on-Sea City Council ("The Authority") is seeking expressions of interest from suitably qualified and experienced organisations for the provision of waste, recycling and environmental services in the Southend-on-Sea City Administrative Area. The services under the contract will include collection of waste and recycling; operation of a waste transfer station; haulage of residual and bulky waste to treatment/disposal sites; operation of household waste and recycling centres; managing materials collected at the kerbside, household waste and recycling centres and fly tipping including sale or disposal for recycling and/or treatment; and street cleansing. The Authority is conducting this procurement through the competitive dialogue procedure in accordance with the Public Contracts Regulations 2015 (as amended) and its needs and requirements for the contract are included in the procurement documents published with this notice. Interested applicants are directed to Sections II.2.4 and V.1.3 below for further details in relation to the Contract, including information about depots, vehicles, length of contract, Anticipated Changes etc. Lot 1: Southend-on-Sea City Council ("The Authority") is a unitary council with responsibility for both waste collection and disposal. This contract is for the following services 1) Collection of waste and recycling a. Household Residual Waste collection; b. Household Dry Recycling collection; c. Household Food Waste collection; d. Household Garden Waste collection (chargeable service); e. Household Bulky Waste collection; f. Household Textiles collection; g. Household Small Electrical Appliances collection; h. Other non-domestic Waste and Recycling collection; i. Commercial Waste and Dry Recycling collection; j. Clinical Waste. 2) Operation of a waste transfer station 3) Operation of household waste and recycling centres 4) Managing materials a. Collected at the kerbside; b. HWRCs; c. Fly tipping; and d. Sale or disposal for recycling and/or treatment. 5) Street cleansing:- a. Litter and Detritus cleansing; b. Jet Washing; c. Bus shelters; d. Washing footpaths, alleyways, underpasses etc.; e. Weed control; f. Beaches and foreshores; g. Graffiti and fly-posting removal; h. Removal of fly-tipped materials and abandoned Waste; i. Hazardous Waste and chemical spills; j. Litter bins; k. Removal of seasonal fall; l. Shopping and other trolleys; m. Removal of dead animals; n. Rapid response and road traffic accidents; o. Special events; p. Removal of litter from lakes etc.; q. Deep cleansing/ chewing gum removal; r. Erection of signs. 6) Other Services: a. Management of Waste; b. Haulage of residual and bulky waste to treatment/disposal sites; c. Asset management; d. Contingency arrangements. The Contractor may also be required to make the following Anticipated Changes to the Services (but the Authority does not commit to introducing any such changes): (a) Public Toilet Cleansing (b) Free Garden Waste Collections (c) Food Waste Collections for flats above shops (d) Roll out of containers for weekly household waste collections The procurement documents provide further information about these elements of the services. The Authority is seeking a single contract to provide integrated services as described in Section II.1.4 (Short Description). The Authority will implement the procurement procedure in successive stages - further information is set out in the procurement documents. To express interest, economic operators must complete and return responses to the selection questionnaire (SQ) in accordance with the instructions set out in the procurement documentation. The Authority's needs and requirements for the contract are included in the procurement documents published with this notice. This procurement is undertaken pursuant to the competitive dialogue procedure using an electronic tendering system. Economic operators will need to register on the portal to participate and the registration is free. All documentation is available from and all communication is to be conducted via the portal at https://procontract.due-north.com Following submission of the completed SQs, the Authority will apply the selection criteria, as set out in the procurement documentation. Based upon the selection criteria set out in the SQ, the Authority intends to select all economic operators who 'pass' all the questions in the SQ to progress from the SQ stage to the invitation to participate in dialogue and submit detailed solution stage provided there are sufficient economic operators that submit and pass the SQ stage. The Authority will conduct dialogue throughout the process with those bidders selected from the SQ stage. Following initial dialogue meeting(s), bidders will be required to submit their detailed solutions. The Authority intends to invite bidders to submit two waste collection service delivery options as part of its detailed solution. Further information is provided on these service delivery options in the procurement documents. Following evaluation of detailed solutions the Authority will invite all the selected bidders to detailed dialogue sessions. Once the Authority identifies the solution/solutions capable of meeting its needs, dialogue will be concluded and bidders will be invited to submit a final tender before a preferred bidder is selected that represents the Most Economically Advantageous Tender. The Authority reserves the right to add stages or revise this process.