RE-TENDER: Streetlight Repairs, Maintenance & Replacement Works Contract 2024-2027 + 2 Year Extension to 2029

Description

The District Council/Overseeing Organisation manages and maintains approximately 1661 streetlight assets. The majority of the lighting stock is owned by the District Council, but 633 streetlights are managed by the Council on behalf of seven Parish Council's, and Clarion Housing Association for which services are recharged. The District Council/Overseeing Organisation seeks to appoint a streetlight services contractor who shall be responsible for providing the inspection, maintenance, repair, modification, replacement, and upgrade of streetlight assets managed by the Council within the Fenland District in Cambridgeshire. The contract shall include for the rectification of faults, lamp, lantern, and luminaire replacement (where applicable), lantern/luminaire bowl/lens cleaning, and streetlight replacement and/or upgrade works resulting from ad-hoc knock downs and structural or component failure and capital programmed projects. The contractor will be required to liaise with the local energy provider and relevant land/property owners on behalf of the Overseeing Organisation to co-ordinate disconnections, service transfers and new connectivity works for the modification, replacement, or installation of new lighting apparatus. Routine maintenance and fault attendance shall be undertaken Monday to Friday within 14 days with emergency attendance within 3 hours also to be provided when required which shall extend to out of hours and weekends. Programmed or reactive maintenance works shall be reported through to the contractor who shall attend faults either on a priority or time related basis. It is anticipated that the contract will commence on or around 04 November 2024 and will end on 03 November 2027. The duration of the contract shall be for three years with an optional two one-year extensions to 2029 subject to agreement by both parties and contractor performance over the first three years. The contract is based on undertaking routine and reactive maintenance using a schedule of rates (Priced Schedule), whereby the Overseeing Organisation pays only for the work that is undertaken by the contractor during programmed maintenance visits, or reactive attendance. The contractor shall be responsible for maintaining an up-to-date streetlight asset inventory with entries made routinely following any site attendance, routine maintenance or replacement works. An option to extend the streetlight repairs and maintenance works contract to other District Councils within Cambridgeshire may wish to be explored during the contract per period, having a shared service provider. However, this option does not currently form part of the tender document pricing and would only be considered should this approach be deemed acceptable and financially beneficial to all parties. Tender Return Deadline Monday 02 September 2pm Link to ITT: https://procontract.due-north.com/Procurer/Advert/View?advertId=1d4a874a-e34f-ef11-812d-005056b64545&fromAdvertEvent=True