Property Maintenance Works DPS

Description

Efficiency East Midlands (EEM Ltd) is a procurement consortium which establishes and manages a range of Frameworks and DPS agreements. Our members include organisations providing services to the whole public sector including Housing Associations, Local Authorities, NHS Trusts, Education Providers and Emergency Services. For more information on EEM and our offering please visit: https://eem.org.uk/ EEM is conducting this tender exercise to establish a dynamic purchasing system (DPS) consisting of contractors who can undertake wide scope of property maintenance works including internal, external, and whole house improvement and maintenance works. The DPS is being set up to complement our existing Property Improvement Works Framework (EEM0056). Our existing framework covers improvement works contracts with a contract value of £150,000 and over. The DPS will support members looking to source suitable contractors to carry out property improvement and maintenance works including internal, external, and whole house improvement and maintenance works to a single or multiple occupied and void properties up to a maximum contract value of £150,000. The DPS initial application period will run until 31st August 2021 and EEM will then review all applications received during the initial application period from 01st September 2021. Organisations appointed on to the DPS will receive a DPS Agreement to sign and return. The DPS will commence on 27th September 2021 for 5 years ending on 26th September 2026 and applicants can submit an application to join the DPS at any point during the DPS term. Lot 1: EEM is conducting this tender exercise to increase the scope of our existing Property Maintenance DPS by adding two new value categories. The DPS consists of contractors who can undertake wide scope of property maintenance works including internal, external, and whole house improvement and maintenance works. The DPS is being set up to complement our existing Property Improvement Works Framework (EEM0056). The DPS will support members looking to source suitable contractors to carry out property improvement and maintenance works including internal, external, and whole house improvement and maintenance works to a single or multiple occupied and void properties up to either a maximum total or annual contract value of £1,500,000. Mini tenders via our Property Maintenance DPS will be for planned maintenance works however, reactive maintenance and repairs will be permitted providing it forms part of a planned maintenance contract and does not form the core works to be awarded. Contracting Authorities will be responsible for specifying any reactive repair service level requirements within their mini tender. The following is not an exhaustive list of the types of property improvement and maintenance works covered by the DPS; Internal Maintenance Works • Electrical repairs, upgrades, testing, remedial, rewires and installation works • Mechanical upgrades and installation works associated with internal property maintenance • Heating system repairs, upgrades, and installation works • Plumbing works • Kitchen and bathrooms repairs and upgrade work to include new installation • Level access shower installations • Joinery and carpentry work • Plastering works • Tiling works • Painting and decoration work including cyclical decoration works and fungicidal wash treatments • Flooring works • Void property maintenance including works to bring properties back to re-let standards • Multi skilled operatives • Loft insulation • General builders work • Any other maintenance works associated with maintaining the inside of a property External Maintenance Works • Front and rear boundary repairs and improvements including fence and gates • External wall repairs • Brickwork repairs and pointing • External fabric repairs and external decoration works • Windows, doors, guttering and fascia and soffit repairs and replacements • Chimney and roof repairs including roof replacements • Installing of fencing and pedestrian and vehicle gates and handrails • Tarmacking and resurfacing works including parking areas and thermoplastic line markings • Paving works • Pathway repairs or excavation of existing damaged and laying of new pathways • Retaining wall works, removal of existing and lay new wall structures. • Entrance Canopy's and Shelters including refurbishment, repairs and new installations . • Cladding refurbishment and repairs • Porch repairs. • Supply and laying of new turf and re-seeding of grass verges • External works to void properties including works to bring properties back to re-let standards • Any other maintenance works associated with maintaining the exterior of a property Whole House Maintenance Works Multiple internal and external improvement works as detailed above being carried out to a single or selection of properties. Our Property Maintenance DPS (DPS0009) is already split into workstream, contract value bands and geographical categories. The categories and how they will operate are described within the DPS application on the Geometra portal and supporting documents Part A and B. This notice covers the addition of two new contract value categories: • Contracts with a value between £150,000 - £500,000 • Contracts with a value between £500,000 - £1,500,000 The two new categories will administered as part of the existing DPS - reference DPS0009 Property Maintenance Works. EEM members are located throughout England and Wales, and we have included a geographical categories as part of this DPS to allow applicants to select the locations they can work in throughout England and Wales. Applicants are not restricted in the number of geographical locations they can select to operate in but must carefully consider their geographical selection to ensure they have sufficient capacity and resource to support members in the locations they select to work in. Additional information: This DPS is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following Contracting Authorities will be entitled to agree and award contracts under this DPS Agreement as Authorised Users: 1) any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk 2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents; 3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) Further details regarding the authorised users of this framework can be found in the ITT documents. To review the DPS requirements and supporting documents and submit an application for our Property Maintenance DPS please follow the steps below : 1) Click the link https://portal.geometrasystems.co.uk/dps 2) Click the link 'Supplier Registration Form' 3) Complete your Account Information and click the 'Register' button 4) You will receive an email with a link enabling you to create a password. 5) Create your password and you be invited to log in 6) Enter your login details at https://portal.geometrasystems.co.uk/Account/Login 7) Click 'DPS Manager' link in middle of screen 8) Select Property Maintenance DPS (DPS0009) follow the links to complete your application questionnaire answering all questions within the application questionnaire and uploading all requested information 9) Once you have answered all questions and uploaded relevant requested information click the 'submit' link.