TfL 96595 Professional Services Framework 3 - Project & Programme Management and Commercial Services Framework

Description

This procurement process is being conducted under the Restricted Procedure pursuant to Regulation 28 of the Public Contracts Regulations as amended ('PCR 2015'). The suite of TfL Professional Services Frameworks 3 is TfL's and its Group Companies', Greater London Authority and its Functional Bodies and all London Boroughs, primary means of accessing professional services (engineering, planning and project management support, commercial etc) and expertise from the external supply chain. In line with its Commercial Strategy, TfL has a Category Management approach for replacing the current Professional Services Framework 2. Fundamental to the success of the programme is ensuring that the intended users have access to the necessary technical and specialist skills and services to meet their requirements. The vision for the new suite of Frameworks includes higher service provision, reduced costs and greater value for money based on key strategic objectives. This notice is for the Framework from the suite of Professional Services Frameworks 3 - the Project & Programme Management and Commercial Services Framework. This Framework will cover the following services: Project and Programme Management Services - Project Management, PMO Services, Portfolio Management, Planning and Scheduling, Risk Management, Assurance Services. Commercial Services - Procurement, Quantity Surveying, Estimating and Cost Intelligence. The framework agreement will be for a duration of three (3) years, with an option to extend for up to a further (1) year; the option to execute any extension, and the increments by which this is exercised, will be at TfL's sole discretion. Lot A1: Project, Programme and Portfolio Management Project management is the discipline of planning, organizing, motivating, and controlling resources to achieve specific objectives. Programme Management is the co-ordinated management of a collection of related projects which have been grouped to achieve an organisation's strategic objective. Portfolio management is the selection and management of all of an organisation's projects, programmes and related business-as-usual activities taking into account resource constraints. A portfolio is a group of projects and programmes carried out under the sponsorship of an organisation. Portfolios can be managed at an organisation, programme or functional level. Lot A2: Programme Office and Project Controls and Planning & Scheduling A Programme Office serves the organisation's project management needs. A Programme Office can range from simple support functions for the project manager to being responsible for linking corporate strategy to project execution. Project Controls is an umbrella term for many tools and techniques used in a project's implementation. Planning involves how the programmes/project plans are executed, monitored and controlled, and closed. In order to create the plan, the process of scheduling is used to determine the overall project duration and when activities and events are planned to happen. This includes identification of a sequence of works and activities and their logical dependencies, estimation of durations and taking into account availability of resource. Lot A3: Risk & Opportunity Management Risk management involves the systematic identification of risks to the strategies, programmes and projects against agreed objectives and benefits and evaluating options for mitigating them. It ensures that those with risk and opportunity management responsibilities implement appropriate measures for success during the project and review and report them on a regular basis. Lot A4: Project and Programme Assurance Project and programme assurance aims to provide an independent and objective oversight of the past, current and future performance of a project or programme. The process will identify areas that need to be addressed to improve or maintain performance and will support TfL in making prudent and informed investment decisions. The assurance process will also consider the extent to which requirements have been complied with and that suitable controlled processes are in place and have been followed to achieve the deliverables. Assurance is a level of confidence based on realistic appraisal. Lot B1: Quantity Surveying and Estimating This lot is for both Quantity Surveying and Estimating services. The purpose of Estimating is to provide an approximation of project time and cost targets. Cost Planning is defined to be the assessment of cost prior to the availability of knowledge of the elemental contents of a project. Benchmarking is a process used in management in which organisations evaluate various aspects of their processes at the strategic and operational level against current best practice. Life Cycle Costing is a technique to establish the total cost of ownership. It is a structured approach that addresses all the elements of this cost and can be used to produce a spend profile of the product or service over its anticipated life-span. Value Management is a structured means of improving business decisions with the aim of maximising the overall performance of an organisation, increasing effectiveness and enhancing competitiveness. It is concerned with optimising the conceptual, technical and operational aspects of a project's deliverables. Value Engineering utilises a series of proven techniques during the implementation phase of a project. Lot B2: Procurement This lot is for the provision of procurement consultancy services. These include: (1) Strategic Procurement Services determines the high level principles, vision, mission and values and the creation of a specific or linked procurement strategy/ies and sourcing delivery method(s) for a significant procurement event. The context for supply of these services is multi £bn mega-projects and/or major projects in the infrastructure and transport sectors to Public procurement compliant public sector best practice standards. (2) Operational Procurement Services identifies sources and recommends the means of procuring and contracting for goods and services for a project.