Aylesbury Town Council Christmas Light Scheme for 2025-2027

Description

Aylesbury Town Council ( the Council) has the responsibility for the Christmas light displays through out the town centre. Prior to this the responsibility was held by Buckinghamshire Council but it was devolved to the Council in 2022. Buckinghamshire Council continues to oversee and maintain the electrical highway infrastructure, while non- highway electrical infrastructure is managed through agreement with landlords. Aylesbury Town Council Objectives The following objectives apply to all services and shall be adhered to throughout the contract period, as further detailed in the Scope of Services: 1. Hire of Equipment: Equipment should be hired by the Council, not purchased. 2. Design and Installation: Design, supply, and install a high-quality Christmas festive themed display for Aylesbury Town Centre in specific locations for a 3-year contract starting in March 2025 with installation taking place from October 2025. 3. Quality and Value: Deliver a service that offers both quality and value for money. 4. Christmas Tree Decoration: Dress a 25ft Christmas tree provided by the Council. 5. Compliance: Meet or exceed all statutory and legal obligations related to the provision of services. This includes, but is not limited to: HERS Certification, G39, IPAF, SWQR Card, and required levels of insurances as detailed in the Standard Selection Questionnaire for Christmas Lights for 2025-2027. 6. Environmental Considerations: It is important to the Council that a reasonable proportion of the products are expected to be environmentally friendly. 7. Storage: Store all products when not in use in a dry, secure, safe environment where they will come to no damage. 8. Annual PAT Testing: Conduct annual PAT testing of all equipment and supply relevant certification. 9. Installation and Removal: Handle the installation and removal of the displays. 10. Maintenance: Provide quotes for potential maintenance issues. Lot 1: Aylesbury Town Council (the Council) has the responsibility for the Christmas lights displays throughout the town centre. Prior to this, the responsibility was held by Buckinghamshire Council, but it was devolved to the Council in 2022. Buckinghamshire Council continues to oversee and maintain the electrical highway infrastructure, while non-highway electrical infrastructure is managed through agreements with landlords for the use of bracketry and eye bolts on their properties. The Council is inviting tenders for the high-quality design and supply of Christmas Lights, encompassing their installation, removal, storage, and annual maintenance and testing. This contract will cover the festive light displays commencing in November 2025 and continuing through the 2026 and 2027 festive seasons. The Council is committed to delivering a Christmas Lights display of the highest standard for the residents of Aylesbury town centre. We aim for a display that is festive, modern, and delivers a WOW factor. Spanning three years, this procurement welcomes innovative ideas and suggestions on how to enhance the display. All fixings are expected to meet or exceed the current lighting, design and arrangement and comply with all relevant legislation. If you intend to tender for the above-mentioned services, please read the following instructions carefully. Failure to comply with the instructions and failure to return all the required documents and information before the deadline stated may invalidate your tender submission. Additional information: Requests to participate should be sent to diane.harrison@aylesburytowncouncil.gov.uk as an expression of interest by 20/12/2024, so that the Council can inform you of any clarifications that arise during tender process. Tenders are to be submitted by email, prior to the deadline of midday on 7th January 2025, to: christmastender@aylesburytowncouncil.gov.uk